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Financial Specialist - Invoice Checker Band 4

Closing: May 28, 2024

3 days remaining

Published: May 14, 2024 (12 days ago)

Job Requirements

Education:

Work experience:

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Job Summary

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Background


GIZ has been in operation in Kenya since 1975 as commissioned by the Kenyan government. The current thematic areas for the ministry for economic cooperation and development are in
the areas of agriculture, food security and Sustainable Economic Development.



In addition to the already mentioned focus areas, there are also projects in the sectors of good governance, energy and migration. Other activities GIZ also engages in are in the sectors of economy and sport for development. Furthermore, GIZ using the Civil Peace Service, supports dialogue and peaceful conflict resolution of societal conflicts in Kenya.

 


GIZ also implements on behalf of the federal ministry for environment, nature conservation and nuclear safety, projects in the fields of environment and climate. The goal of GIZ is to support the capacity development of people, organisations and institutional structures in the partner countries so as to enable them better their living conditions through their own efforts. Based on
the government agreement, GIZ implements its commission in close cooperation with the civil society.


Responsibilities

Background


GIZ has been in operation in Kenya since 1975 as commissioned by the Kenyan government. The current thematic areas for the ministry for economic cooperation and development are in
the areas of agriculture, food security and Sustainable Economic Development.



In addition to the already mentioned focus areas, there are also projects in the sectors of good governance, energy and migration. Other activities GIZ also engages in are in the sectors of economy and sport for development. Furthermore, GIZ using the Civil Peace Service, supports dialogue and peaceful conflict resolution of societal conflicts in Kenya.

 


GIZ also implements on behalf of the federal ministry for environment, nature conservation and nuclear safety, projects in the fields of environment and climate. The goal of GIZ is to support the capacity development of people, organisations and institutional structures in the partner countries so as to enable them better their living conditions through their own efforts. Based on
the government agreement, GIZ implements its commission in close cooperation with the civil society.


A.    Responsibilities


The Financial Specialist is responsible for  

  • Ensuring that services provided within the department are done correctly and on a timely basis according to GIZ Financial and Accounting Guidelines and are in line with the SLAs.

 

 

In this context, the Financial Specialist fulfils the following tasks:

 

B.    Tasks

 

1. Travel claims settlements

 

  • Receive and confirm completeness of travel settlement claims and travel advance requests.
  • Calculate Travel settlement payable or receivable and calculate/confirm Travel advance payable.
  • Notify staff of amount payable or receivable after Travel settlement approval.
  • Respond to any questions/issues arising from Travel claims settlements and assist in facilitating Travel advances clearing.
  • Preparation of Quarterly Travel reports.
  • Adoption of the new Travel
    settlement calculation tool
  • Ensure compliance with GIZ Travel Regulations.

 

 

2.    Financial Processing and Invoice Check

 

  • Confirmation of correctness of invoices for Procurement and Contracts.

  • Reduction of Obligos in Prosoft and Cosoft and proper documentation and closure of the files.

  • Obligo Monitoring and Control.

  • Accounting for Local Subsidies (LS) and Financial Agreements (FA).

  • FA, LS and Construction Contract file management and Closure of the files.

  • Grants financial Processing.

  • Ensure compliance with GIZ Financial and Accounting Guidelines.

  • Ensure compliance on Local subsidy and Financial Agreement Accounting procedures

  • Funds supply

 


3.     Grants processing and liquidations

 

  • Receive and confirm correctness of Pre-financing requests as per the schedule of financial requirements

  • Check completeness and accuracy of all Grant liquidations and provide feedback to projects

  • Liaison between projects and HQ on processing and liquidation of Grant Agreements

 


4.     Bookkeeping

 

  • Carries out accounting procedures using WINPACCS accounting software and prepares monthly journals and bank reconciliation statements.

  • Checks the vouchers and receipts submitted by the projects/programmes for completeness and allocation to cost units and categories and correct these where necessary.

  • Sends out reports to projects and ensures copies are promptly filed in the office.

  • Ensures regular timely follow up of project receivables and payables and documents this process.

  • Is responsible for filing documents and reports in accordance with GIZ rules.

  • Ensures all financial reports are done on time, signed, submitted to the respective units, and properly filed.

  • Prepare monthly error sheets for journals handled, send to the respective projects and properly file feedback.

 

 

5.     Other Tasks as may be assigned

 

 

C.   Required qualifications, competences and experience Qualifications

 

  • BA in Accounting or comparable qualification.

  • CPA K, ACCA or equivalent qualification.

 

Professional experience

 

  • At least 3 years of professional working experience in a similar position

 

Other knowledge, additional competences


  • Experience with IT-based accounting programs
  • Good working knowledge of modern telecommunication systems
  • Good interpersonal communication skills
  • Good English command. German knowledge is an added advantage

 

  

D.    Submission of Application

 

Vacancy Reference Number:            GIZ/CO/02/05/2024

 

 GIZ is an equal opportunity employer.

 

All applications should be received by 28th May 2024. 

 

 Only shortlisted candidates will be contacted.

 


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