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Human resources Jobs in Uganda

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Marie Stopes UG

Only on Fuzu

HR Officer

Kampala, Uganda

Serena hotels

Talent Manager

Kampala, Uganda

Uganda Electricity Distribution Company Limited (UEDCL)

Graduate Trainee – Human Resource

Kampala, Uganda

East African Community Civil Aviation Safety and Security Oversight Agency

Principal Human Resource And Administration Officer

Entebbe, Uganda

Uganda National Oil Company

Graduate Trainees - Human Resources Department

Kampala, Uganda

Lafab Solutions

Casual Recruitment Specialists

Kampala, Uganda

Spark Microngrants

Human Resources Director

Kampala, Uganda

G4S Kenya Ltd

Fast Apply
Only on FuzuCLOSED

Head Of Human Resources

Kampala, Uganda

Xclusive Uganda

CLOSED

Human Resource Manager

Kampala, Uganda

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PAZEL CONROY CONSULTING LTD

CLOSED

Human Capital And Organizational Development Consultant

Kampala, Uganda

Only on Fuzu

HR Officer

Closing: Mar 10, 2024

7 days remaining

Published: Feb 26, 2024 (6 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Reporting to the HR Manager , the purpose of this role is to support the delivery of effective HR Operational service to MSUG staff through the provision of timely operational support in all the key HR functions.

The HR Oficer is required to demonstrate MSU’s core values of:

  1. Client Centred: dedicated to our clients and work tirelessly to deliver high quality, high impact services that meet clients’ individual requirements.
  2. Courageous: Have the courage to push boundaries, make tough decisions and challenge others in line with our mission.
  3. Mission Driven: With unwavering commitment, we exist to empower women and men to have children by choice, not chance.
  4. Accountable: Ownership of our actions and focus on results, ensuring long term sustainability and increasing the impact of the Partnership.


Marie Stopes UG is an NGO registered in Uganda. We are affiliated to Marie Stopes International. Together we deliver quality sexual and reproductive health care and family planning to millions of the world's poorest and most vulnerable men and women. We want to make sure that women have a choice when it comes to having children. The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE


Knowledge skills and Attitudes

Qualifications:

  • Relevant degree in Humanities with a bias in Human Resource

  • Management Excellent written and oral English communication skills

Skills/Experience:

  • Demonstrated experience in HR support in a busy organization with staff based in multiple locations

  • Basic understanding of National legal requirements relating to HR, including labour laws and administrative law.

  • Knowledge of or ability to learn and adapt to organizational policies, systems and procedures

  • Ability to work with little or no supervision

  • Sense of fairness and equity in handling HR issues

  • Absolute discretion and a high sense of confidentiality

  • A team player with good interpersonal and communication skills.

Attitude / Motivation:

Successful performance at MSU is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members to demonstrate the following behaviours:

  • Initiative

Thinking ahead and taking action to make the most of opportunities by finding the optimum solution

  • Innovative

Thinking creatively and outside of the box so that ideas generated create a positive outcome

  • Effective Communication

Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.

  • Responsive

Being responsive to changing priorities and demands

  • Working Efficiently

Planning, prioritising and organising work to ensure work is accurate and deadlines are met

  • Sharing Information

Sharing information and knowledge whilst maintaining confidentiality


  • Focus on Learning

Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further

  • Commitment

Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements

  • Driven

Drive and determination to deliver results

  • Accountable

Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate

  • Embracing Change

Openness to embracing change within the organisation and being able to adjust plans/activities accordingly

  • Motivated

Motivation towards achieving quality results to maximise potential

  • Team Player

Working as part of a team by being supportive, flexible and showing respect for each other.


Responsibilities

Reporting to the HR Manager , the purpose of this role is to support the delivery of effective HR Operational service to MSUG staff through the provision of timely operational support in all the key HR functions.

The HR Oficer is required to demonstrate MSU’s core values of:

  1. Client Centred: dedicated to our clients and work tirelessly to deliver high quality, high impact services that meet clients’ individual requirements.
  2. Courageous: Have the courage to push boundaries, make tough decisions and challenge others in line with our mission.
  3. Mission Driven: With unwavering commitment, we exist to empower women and men to have children by choice, not chance.
  4. Accountable: Ownership of our actions and focus on results, ensuring long term sustainability and increasing the impact of the Partnership.


Marie Stopes UG is an NGO registered in Uganda. We are affiliated to Marie Stopes International. Together we deliver quality sexual and reproductive health care and family planning to millions of the world's poorest and most vulnerable men and women. We want to make sure that women have a choice when it comes to having children. The primary responsibility of this role is to further our Goal: THE PREVENTION OF UNWANTED BIRTHS and its mission of ensuring the individuals right to: CHILDREN BY CHOICE NOT CHANCE


Knowledge skills and Attitudes

Qualifications:

  • Relevant degree in Humanities with a bias in Human Resource

  • Management Excellent written and oral English communication skills

Skills/Experience:

  • Demonstrated experience in HR support in a busy organization with staff based in multiple locations

  • Basic understanding of National legal requirements relating to HR, including labour laws and administrative law.

  • Knowledge of or ability to learn and adapt to organizational policies, systems and procedures

  • Ability to work with little or no supervision

  • Sense of fairness and equity in handling HR issues

  • Absolute discretion and a high sense of confidentiality

  • A team player with good interpersonal and communication skills.

Attitude / Motivation:

Successful performance at MSU is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’ people go about their jobs and the impact that they have on others. We encourage and expect all team members to demonstrate the following behaviours:

  • Initiative

Thinking ahead and taking action to make the most of opportunities by finding the optimum solution

  • Innovative

Thinking creatively and outside of the box so that ideas generated create a positive outcome

  • Effective Communication

Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.

  • Responsive

Being responsive to changing priorities and demands

  • Working Efficiently

Planning, prioritising and organising work to ensure work is accurate and deadlines are met

  • Sharing Information

Sharing information and knowledge whilst maintaining confidentiality


  • Focus on Learning

Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further

  • Commitment

Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements

  • Driven

Drive and determination to deliver results

  • Accountable

Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate

  • Embracing Change

Openness to embracing change within the organisation and being able to adjust plans/activities accordingly

  • Motivated

Motivation towards achieving quality results to maximise potential

  • Team Player

Working as part of a team by being supportive, flexible and showing respect for each other.


Key Responsibilities:

This role has six key areas of responsibility:
  1. Salary & Benefits Administration
  2. Contracts & Performance Management;

  3. Leave Management
  4. Employee Recruitment & Exit;
  5. Learning & Development
  6. Channel Based HR Business partnering.

Salary Administration:

  • Assist staff understand statutory deductions presented on their payslips and pursue pay and benefits queries by staff.

  • The input of monthly payroll changes and information in the HRIS, to contribute to monthly payroll preparations with support of HR Manager

Measure:

  • Staff salary queries resolved in 24 hours.

  • Timely and accurate payroll udates, for timely salary payments
Benefits Administration:
  • Ensure that insurance companies and banks are informed when a new staff joins and when a staff exits. (for GP)

  • Guide staff in accessing and completing of GPA claims in case of accidents. Ensure follow-up of insurance claims as when necessary.
  • Initiate and follow up wedding and death benefits claims for deceased staff or dependants as soon as the relevant information is received and

Measure:

  • Insurance companies concerned with staff have all relevant accurate information that is up to date.
  • Information on accessing insurance services and claims availed to staff whenever needed keeping track of all GPA claims.


  • Timely follow up on insurance claims and accurate report produced on benefits utilisation

Contracts & Performance Management:
  • In consultation with line manager send out email notification to supervisors on staff contract expiry at least 6 weeks before expiry

  • Ensure that probationary reviews are completed at least a week after probation expiry and that appropriate action is taken timely i.e. confirmation in position, probation extension and/or termination.

  • Ensure HR performance review conversations are happening as agreed to (Start of year, Midyear and End of year).
Measure:
  • Timely contract renewals with notice period of one month
  • Probationary reviews completed on time.
  • Provide monthly reports on the process at all the 3 levels of the performance cycle.

Leave Management:

  • Ensure that all leave taken is appropriately reflected within the HRMIS and corresponds with temporary staff requests.

  • Ensure that all staff have annual leave plans within the HRMIS

  • Work with Finance department to reconcile leave compensation entitlements upon exit of the staff.

  • Follow up on leave utilisation and provide quarterly leave reports.

  • Provide guidance and support to staff on leave entitlements.
Measure:
  • Ensure that all leave plans are accessible by line managers in the system.
  • Accurate leave payments for exiting staff.

  • Monthly leave report for HR department and Quarterly leave utilization report shared with all line managers.

  • Conduct awareness on leave policy & use of online leave system for all MSUG staff

Employee Recruitment & Exit:

Recruitment:

  • Obtain required approvals before vacancies are advertised both internally and externally in consultation with the supervisor. In consultation with HR Manager, uphold vacancies onto the HRIS

  • Support the review of all job frameworks and ensure that they are signed off for filing

  • Lead on management of staff records and all changes/updates in the HRIS

Measure:

  • Present fully signed recruitment requests for all vacancies. Timely advertising of all vacancies(System upload)

  • Updated job frameworks for all MSUG positions

  • Accurate Staff records reflected in the HRIS and timely system updates on all changes(e.g transfers, confirmations, contract renewals etc)

Employee Exits:

  • Ensure that exiting staff are deactivated from the HRMIS and ICT infrastructure

  • Manage temporary suspension of all staff accounts on investigative suspension with the IT manager.

  • Work with the Manager Human Resources to identify training and development needs/opportunities and cluster them into in-house and external trainings and draw schedules.

  • Organize and co-ordinate in-house training sessions, workshops, etc. as per MSUG Annual training calendar.

  • Process employee requests for ouside training while complying with policies and procedures.

  • Document and file all training reports and attendance registers while monitoring them against approved palns.

  • Capture all completed trainings into the HRMIS database and training reports produced quarterly

  • Inconsultation with QAMT lead, monitor and ensure monthly updated Master Training Register both clinical and Non-Clinical training.

Measure:

  • Timely communication to IT and finance about exits.

    Follow-up with IT on temporary suspends accounts.

  • Submission of a Bi-annual workshops & annual Training needs analysis for MSUG
  • Report on successful workshopes & transfer of learning strategies.

  • Provide timely guidance and support to staff on the process.

  • Accurate records on both manual & electronic files.

  • Maintaining an updated MSUG training database
  • Master Training Register

Channel Based HR Business Partnering;

  • Business Partnering with the line manager in terms of sector meetings & tracking people issues and proactively dealing with matters that arise in consultation with HRM.


  • Uphold the highest ethical standard and provide advice to the channels to ensure they are compliant when dealing with people-related matters aligned with MSI culture.

  • Work in partnership with channel leads, line managers, key stakeholders and HR colleagues to shape, develop and deliver HR plans & solutions in line with the needs & priorities of MSI.

  • Implement MSI global and local HR policies within areas of responsibility and demonstrate an understanding of business priorities and opportunities for HR contribution.
  • Identify HR priorities from departmental plans, translate business requirements into effective HR practices and deliver people solutions aligned to business objectives.
Measure:
  • Produce monthly reports of documented support and actions taken to resolved people concern(s) in

  • consultation with line managers & HR Manager.

  • Identify HR priorities in department plans & offer proactive client centric solutions. 
  • Develop & participate in HR plans inline with MSI priorites.

  • Track COI & Safe guarding issues for HR manager attention on regular basis.

  • Identify areas for HR Contribution on MSI global policies for going webinars
  • Perform other duties as will be required by the HR Manager and Head P&C.


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