Administrative Support Competencies

• Strong organisational and time management skills, with the ability to support scheduling, coordinate meetings, and manage multiple administrative tasks efficiently.
  
• Attention to detail and accuracy in preparing documents, maintaining records, and supporting reporting processes.
  
• Effective written and verbal communication skills to assist with correspondence, drafting minutes, and engaging professionally with internal and external stakeholders.
  
• Proficiency in basic office and digital tools (e.g., Microsoft Office or Google Workspace), with the ability to manage data, track information, and provide general administrative support.
  

Strategic planning

• Support the coordination of logistical and administrative arrangements for responsive campaign activities as required.
  
• Assist in representing Greenpeace Africa at meetings and stakeholder engagements by preparing notes, taking minutes, and supporting follow-up actions when required.
  
• Support the preparation of briefings, summaries, and updates to inform staff, media, and stakeholders about campaign issues, progress, and outcomes.
  
• Contribute to project monitoring and evaluation processes by compiling information and supporting the preparation of reports for relevant managers and campaign teams.
  
• Collaborate with the Digital & Engagement, Research, Political, Communications and Fundraising teams to ensure the successful output of Response.
  
• Support compliance with Greenpeace Africa security guidelines by following established procedures and promptly reporting any concerns in line with Standard Operating Procedures (SOPs).
  

Networking and Responsiveness

• Support the adoption of a Pan-African perspective in project delivery by assisting identifying and documenting responsive opportunities that contribute to campaign and project objectives across the continent.
  
• Assist the project team in enhancing responsiveness and agility by tracking emerging issues and supporting timely coordination of activities.
  
• Contribute to identifying responsive opportunities aligned with campaign goals and provide research and administrative support to help drive impact.
  
• Support the development and maintenance of relationships with external stakeholders, including civil society, communities, and relevant authorities, through coordination, communication, and follow-up.
  
• Contribute to building and sustaining relationships with key strategic stakeholders by helping to organize meetings, maintain contact databases, and prepare correspondence.
  
• Support budget planning processes by compiling relevant information and assisting in tracking project-related expenses.
  
• Assist in monitoring campaign budgets by maintaining records and supporting reporting to ensure effective and timely utilization of funds.