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Nairobi Kenya

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Human resources jobs in Nairobi, Kenya

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Kenya/Nairobi/Human resources
Federation of Women Lawers (FIDA) Kenya

Non-profit + 1 more

Human Resources & Administration Officer- (REF: FIDA/IS-HR/01/2026)

Nairobi • Kenya
Job details

Contract Type

Description
The Human Resources & Administration Officer will provide operational leadership in
the management of human resources and office administration functions. The role is

responsible for supporting the employee lifecycle, ensuring compliance with

employment legislation and organizational policies, fostering a positive workplace

culture, and coordinating administrative services that facilitate efficient organizational

operations.


Academic and Professional Qualifications

  • Bachelor's Degree in Human Resource Management, Business Administration

  • (Human Resource Option), Commerce (Human Resource Option) or a related field.

  • Certified Human Resource Professional (CHRP-K) qualification.

  • Valid membership with the Institute of Human Resource Management (IHRM).

  • A postgraduate qualification in Human Resource Management or a related field

  • will be an added advantage.



Experience

  • At least three (3) years of progressive experience in Human Resource and

  • Administration.

  • Experience working in the NGO, development or non-profit sector will be an added

advantage.



Responsibilities

A) Human Resource Management
  • Coordinate end-to-end recruitment and selection processes, including advertising

  • vacancies, coordinating interviews, conducting reference checks and onboarding

  • successful candidates.

  • Maintain accurate and confidential personnel records and HR information systems.

  • Administer employee contracts, confirmations, leave, probation and separation

  • processes.

  • Coordinate staff induction and orientation programmes.

  • Support implementation of the performance management system, including

appraisal processes and follow-up on performance improvement plans.Coordinate staff learning and development initiatives and maintain training
  • records.

  • Support employee engagement, staff wellness and workplace culture initiatives.

  • Administer staff medical insurance and other employee benefits in liaison with

  • service providers and the Finance Department.

  • Coordinate payroll inputs and ensure timely submission of HR information

  • affecting payroll.

  • Guide staff on HR policies, procedures and employment-related matters.

  • Support disciplinary and grievance management processes in accordance with

  • organizational policies and Kenyan labour laws.

  • Ensure compliance with statutory employment obligations and organizational HR

  • policies.


B) Administration

  • Coordinate office administration services to ensure a safe, efficient and conducive

  • working environment.

  • Oversee office maintenance, utilities, security, cleaning services and office supplies.

  • Coordinate travel, accommodation and logistical arrangements for meetings and

  • organizational events.

  • Support asset management by maintaining accurate inventory records.

  • Coordinate occupational safety and health compliance initiatives.

  • Liaise with external service providers to ensure quality and timely service delivery.

  • Support procurement processes in accordance with organizational policies by

  • coordinating administrative requirements and documentation.



C) Compliance and Organizational Support

  • Ensure compliance with relevant labour legislation and internal policies.

  • Support implementation of safeguarding, diversity, equity and inclusion initiatives.

  • Prepare periodic HR and administration reports for management.

  • Contribute to continuous improvement of HR and administrative systems and

  • processes.

  • Perform any other duties as may be assigned by the Executive Director.


How to Apply
Interested candidates who fully meet the above criteria should send an application

letter and detailed CV to The Executive Director, FIDA Kenya, through the Email provided.
The application MUST include contacts of three referees, one of whom must be a former supervisor,
expected salary, daytime contact, job title, and job reference number.


Tags
Human resourcesNon-profit, social workMid-levelKenya

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