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Executive Secretary

Salary rangeConfidential | Contract type: Permanent

You have 5 days left to apply for this job.

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Job Summary

AGFAM Investments Limited is a limited liability company managing a largescale agriculture portfolio. The companies under the AGFAM agricultural portfolio include Legacy Ranchers, Africa Agro Solutions and Drury Agro Processing Limited.

We are searching for an experienced and highly motivated Executive Secretary who will report to the Chairman of the board.

Responsibilities

Administrative support: Manage the Chairman’s diary and appointment schedule by planning and scheduling meetings, conferences, teleconferences, and organize complex travel agendas. Provide administrative support to the leadership team. Process the Chairman’s expenses and other administrative items.

Office management:  Ensure that the office has all that is required for seamless operations.  Support with the implemention and maintenance of  workplace policies as necessary.  Provide general support to the Chairman’s visitors and help create a positive, friendly office environment.

Meeting and Events management: Responsible for the seamless coordination of Board meetings and Team meetings. Plans, coordinates and executes virtual and physical Office all-team meetings, team building sessions, and other events as needed.

Design documents: Develop and edit attractive memos, briefing papers, and presentations.
Internal communication: Working closely with the Chairman and in collaboration with the Group Communications team, play a key role in internal communication. Ensures communication from the Chairman is dispatched on time, takes notes during meetings and that responses to varied audience are met

Organize information: Develop and maintain a document management (physical and digital filing and retrieval system). Suggest efficient ways to run the office and troubleshoot malfunctions.

Skills and Qualifications
  •  A Bachelor’s degree with 3+ years in a fast-paced working environment.
  • An analytical mindset
  • Experienced at preparing communication materials (PowerPoint, Word documents, email correspondence that meet Board-level standards) and effectively share these – both verbally and in writing in English. 
  • You will keep the leadership team true to governance routines, are good at keeping calendars and timelines.  You keep a tight ship and up to date to-do lists. You like to get the details right.
  •  Build team effectiveness and work collaboratively in a team environment

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)

Mandatory attachments

Please have a scan or photo of these documents ready when you start the application:

Self-prepared CV file - the employer wants to see a CV that you have prepared yourself
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Legal Company Secretary
AGFAM Investments Limited / Kampala

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