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Front Desk Officer

Salary rangeConfidential | Contract type: Temporary

You have 6 days left to apply for this job.

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Job Summary

Education and Experience
1. A Bachelors's degree in library and information science, information management, social sciences, business administration, mass communication, or any related field from a recognized university/institution.
2. Proven experience in office management, executive support, customer service, Receptionist, Front Office Representative, or similar role in either Government or reputable private organization for a minimum of three years.
Key competences
1. Excellent written and verbal communication skills.
2. Good and practical working knowledge of Microsoft Office applications, excellent typing skills and ability to take dictation.
3. Ability to be resourceful and proactive when issues arise.
4. Excellent organizational skills, and interpersonal relations.
5. Multitasking and time-management skills, with the ability to prioritise tasks.
6. Excellent customer service

Responsibilities

1. Receiving and dispatching deliveries.
2. Serve visitors by greeting, welcoming, and directing them appropriately.
3. Facilitating attendance to the visitors by staff.
4. Receiving and sorting mail.
5. Maintaining office security by following safety procedures and controlling access through the front office desk.
6. Attending to visitors by answering or referring inquiries.
7. Managing visitors relations by maintaining staff directory.
8. Supervising cleaning of RCU offices.
9. Keeping a safe and clean reception area by complying with procedures, rules, and regulations.
10. Supporting continuity among work teams by documenting and communicating actions, irregularities, and continuing needs.
11. Ensuring proper maintenance of office records and files, including creation of new files and closure of old ones.
12. Ensuring that registry procedures and standards are maintained.
13. Dairy management and maintenance of meeting rooms.
14. Performing any other duties assigned by management from time to time

Job Requirements

Required education: Bachelor's degree
Required relevant work experience: 3 years
Required languages: English (Spoken: fluent | Written: fluent)
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