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Peer to Peer support Specialist - Project Management and Programs

Salary rangeConfidential | Contract type: Permanent

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Job Summary

Education
An advanced university degree (Master’s or higher) in Public Health, Business Administration, Economics, Social Sciences, Project Management, strategic planning or another related field.
Work Experience
- Five years progressively responsible professional work experience at the national and/or international levels in Project Management, Public Health, Business Administration, Economics, Social Sciences, in the field of Sexual and Reproductive Health and Rights.
- Experience of supporting capacity development in a membership organisation, using peer to peer support mechanisms
Languages
English and French are the working languages of the ARO. For this post fluency in English and French (both oral and written) is required. Knowledge of Portuguese is an advantage.

Responsibilities

PERSON SPECIFICATION
Under the general supervision of Head of Department Strategy, Organizational Development and Governance the incumbent is responsible for advising MAs, monitoring progress of project management and ensuring adequate program standards and supporting restricted and unrestricted projects in member associations.
Project Management and Programs
1. To ensure availability of robust project management tools and systems that feed up to date institutional results for planning and reporting of programme;
2. To support the implementation of effective systems and procedures to ensure that all required documentation necessary for project management are completed, accurate and available on time;
3. To serve as the designated contact for IPPFARO requirements for project management and programs best practices in member associations;
4. To lead the implementation of project key metrics (quantitative and qualitative) under the direction of the Head of Department Strategy, Organizational Development and Governance;
5. To work with the heads of department, project staff and the peer to peer support specialist on financial oversight and risk to conduct regular and scheduled analysis, applying necessary corrective actions and maintaining recordkeeping;
6. To identify and mitigate any potential risk related to project management and programs;
7. To advise, orient, train and support IPPF ARO staff and Africa Region Member Associations and support them to perform their project management duties in compliance with IPPF policies, procedures and donors’ requirements;
8. To contribute in building donor trust and confidence in IPPFARO;
9. To effectively manage sexual and reproductive health and rights programs and project management to support Member associations.

Compliance
1. To develop and implement policies, procedures and practices designed to promote compliance with the requirements of IPPF in programs and project management;
2. To ensure Africa Region compliance to IPPF and donor project management policies, best practices and procedures;
3. To ensure compliance with the core functions of IPPFARO in sexual and reproductive health program and project management: review project deliverables (budgets, reports, TORs, products, guidelines, policies, procedures etc); t ensure quality and compliance with the agreed upon terms and update the Senior Management Team accordingly;
4. To develop and roll out a training program on compliance;
5. To communicate the importance of programs and project management compliance to member associations’ senior management and staff, including, safeguarding principles;
6. promoting the reporting of compliance issues such as safeguarding issues, suspected fraud and waste of resources;
7. To ensure IPPFARO compliance with all reporting requirements for project and programs, adhere to existing regulations and detect compliance issues at earlier stages.
8. To promote and ensure a strong code of ethics, conduct and integrity within member associations project management and programs initiatives;
9. To undertake any other duties as assigned by his/her supervisor.


Job Requirements

Required education: Post-graduate education
Required relevant work experience: 5 years
Required languages: French (Spoken: fluent | Written: fluent)English (Spoken: fluent | Written: fluent),
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