CLOSED FOR APPLICATIONS
Project Administrative Assistant
Closing: Mar 14, 2023
This position has expiredPublished: Mar 8, 2023 (21 days ago)
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Job Summary
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This position is responsible for supporting the CGIAR Excellence in Breeding Platform (EiB) /ABI-BR Initiatives team based in Africa. This position will work in coordination with the EiB finance and admin teams in HQ.
Education, knowledge and experience
• Bachelor’s degree in Business administration or diploma professional qualification requiring 2 or more years’ study
• Knowledge of administrative and/or operating protocols and procedures of research support function.
• Basic Supervisory skills and experience.
Responsibilities
This position is responsible for supporting the CGIAR Excellence in Breeding Platform (EiB) /ABI-BR Initiatives team based in Africa. This position will work in coordination with the EiB finance and admin teams in HQ.
Education, knowledge and experience
• Bachelor’s degree in Business administration or diploma professional qualification requiring 2 or more years’ study
• Knowledge of administrative and/or operating protocols and procedures of research support function.
• Basic Supervisory skills and experience.
- Administrative support to Africa based CGIAR EiB/ABI-BR Initiatives staff and projects.
- Coordinate all communications with members of the organization, external stakeholders and meeting follow-ups
- Managing the CGIAR EiB/ABI/BR infrastructure, including procurement of supplies.
- File correspondence inserts data and maintains records as instructed by senior staff members.
- Organize and lead all logistics and travels related to meetings/trainings/workshops including visa applications (applications, invitation letters etc.) and accommodation.
- Preparing for EiB/ABI/BR meetings at regional locations with local CGIAR partners and doing basic budgeting
- Responsible for coordinating Sabbaticals (staff exchanges) and updating/uploading information to the Learning Management System (LMS)
- Making payments and keeping a simple account of payments/reimbursements
- Monitor and review expenses and make sure that they are charged to the correct ICCs.
- Capture and review of collaborators' expenses
- Liase with Corporate team in the hiring process of staff and consultants and onboarding
- Support the CteH digitization and mechanization projects in Africa.
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