Personal Secretary( Special Grade)

-     Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;

-     Taking dictation, transcribing and presenting accurate and error free work;

-     Attending to callers, either in person or on telephone;

-     Ensuring timely responses to enquiries and correspondences to and from the office;

-     Receiving incoming mail and supervising the dispatch of outgoing mail;

-     Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;

-     Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;

-     Drafting letters of routine nature;

-     Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment ;

-     Any other duties as may be assigned from time to time.