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Closing: Jan 24, 2022

7 days remaining

Published: Jan 5, 2022 (12 days ago)

Job Requirements

Education:

Bachelor's degree

Work experience:

none

Language skills:

English

Job Summary

Contract Type:

Full time

Ministry: Ministry of Public Service

Post: Personal Secretary (Special Grade)

Scale: U4

No. of Vacancies: 05

Applications are invited from suitably qualified Ugandans to fill the vacant posts currently available in Government Ministries, Departments and Agencies. Applications should be filled and submitted ON-LINE

Applicants are advised to:

Apply ON-LINE; b) Scan, attach and submit on-line recent passport size photograph and relevant documents ('O' Level, 'A' Level, Degree Transcript and Certificates only); C) Each attachment must not exceed a limit of 1MB and only Portable Document Format (PDF) is allowed;

Application Process:

• Visit the website https://vacancies.psc.go.ug/ors

• Click and Register as a new User to create your account

• Candidates shortlisted for Oral Interviews shall be required to bring along with them copies of original academic documents (0 and A level certificates, the Degree Transcript and Certificates) and a valid identify card.

• Serving Officers already appointed in the Public Service shall not be considered for entry level posts under this GRE advert;

• Applicants who shall not hear from the Public Service Commission on completion of the selection process should consider themselves unsuccessful.

• The details of the Advert can be accessed and viewed at https://vacancies.psc.go.ug/ors  In case of any inquiry, call Tel. No.0414-237671 or 0414-254271 or 0414-342279 or send an e-mail to [email protected] 


Responsibilities

Ministry: Ministry of Public Service

Post: Personal Secretary (Special Grade)

Scale: U4

No. of Vacancies: 05

Applications are invited from suitably qualified Ugandans to fill the vacant posts currently available in Government Ministries, Departments and Agencies. Applications should be filled and submitted ON-LINE

Applicants are advised to:

Apply ON-LINE; b) Scan, attach and submit on-line recent passport size photograph and relevant documents ('O' Level, 'A' Level, Degree Transcript and Certificates only); C) Each attachment must not exceed a limit of 1MB and only Portable Document Format (PDF) is allowed;

Application Process:

• Visit the website https://vacancies.psc.go.ug/ors

• Click and Register as a new User to create your account

• Candidates shortlisted for Oral Interviews shall be required to bring along with them copies of original academic documents (0 and A level certificates, the Degree Transcript and Certificates) and a valid identify card.

• Serving Officers already appointed in the Public Service shall not be considered for entry level posts under this GRE advert;

• Applicants who shall not hear from the Public Service Commission on completion of the selection process should consider themselves unsuccessful.

• The details of the Advert can be accessed and viewed at https://vacancies.psc.go.ug/ors  In case of any inquiry, call Tel. No.0414-237671 or 0414-254271 or 0414-342279 or send an e-mail to [email protected] 


-      Drawing up and monitoring programmes, activities and appointments in conjunction with relevant Officers;

-      Taking dictation, transcribing and presenting accurate and error free work;

-      Attending to callers, either in person or on telephone;

-      Ensuring timely responses to enquiries and correspondences to and from the office;

-      Receiving incoming mail and supervising the dispatch of outgoing mail;

-      Organizing meetings, taking minutes and conveying decisions of such meetings to the relevant Officers/Offices;

-      Ensuring that relevant documents for meetings and speeches are produced on time and that they are properly organized;

-      Drafting letters of routine in nature;

-      Providing Office Managerial Services which include: ensuring cleanliness and orderliness of the office, managing records in accordance with established security and records management procedures, requisitioning and managing office stationery and equipment and;


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