Bachelor's degree in business administration or related field

At least 3 years of proven admin or assistant experience and proven knowledge of office management systems and procedures in non-profit organization

Time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Strong organizational and planning skills.

Proficiency in MS Office.

Office reception management

Managing office communication and correspondence.

Maintain contact lists.

Scheduling appointments, booking conference rooms, and maintaining calendars.

Requesting/Ordering office supplies, coordinating maintenance, and sorting mail.

Produce and distribute correspondence memos, letters, faxes and forms.

Assist in the preparation of regularly scheduled reports.

Devising and maintaining office systems, including data management and filing.

Book travel arrangements.

Manage visitors to senior management.

Coordinate team meetings, arrangements for guests, tele conferencing, workshops, other project meetings as requested including needs, catering,

Organize travel arrangements, hotel suggestions, transport and other necessary details for staff and guests.

Support procurement of project goods and services by working closely with the Country program staff and procurement team.