Qualifications and Experience

• Higher National Diploma and/or Bachelor’s degree in Human Resource Management, Business Administration, or related field (recent graduate or final-year student awaiting graduation).
  
• Foundational knowledge of HR principles and basic understanding of the Employment Act (Kenya)
  
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
  
• Strong organizational skills with high attention to detail and accuracy.
  
• Effective written and verbal communication skills.
  
• Demonstrated integrity, professionalism, and ability to handle confidential information.
  
• Proactive attitude with willingness to learn and take initiative.
  

HR Records Management & Digitization

• Scan, index and digitize all employee records in accordance with company record-keeping standards.
  
• Develop and maintain a structured and organized digital filing system for all staff records.
  
• Reconcile 100% of all physical and digital employee files with HRIS to ensure data accuracy.
  
• Conduct periodic reconciliation between physical files and the HRIS to ensure consistency.
  
• Maintain strict confidentiality and data protection standards when handling employee information.
  
• Ensure all HR documentation is filed within agreed timelines.
  
• Audit staff files to ensure statutory compliance.
  
• Escalate any discrepancies to the HRBP.
  

HRIS Support & Data Management

• Audit employee data on the HRIS to ensure accuracy and completeness.
  
• Upload and update employee documentation on the HRIS in a timely manner.
  
• Upload and track all approved Personal Development Plans (PDPs) on the system.
  
• Generate basic HRIS reports under supervision.
  

Learning & Development Records

• Create and maintain a centralized Learning & Development database capturing:
  
• Education qualifications
  
• Professional certifications
  
• Training Attendance
  
• Skills development initiatives
  
• Support coordination of training sessions
  
• Track employee training participation, development progress and evaluation feedback.
  

Recruitment Coordination Support

• Assist in scheduling interviews.
  
• Support interview logistics and documentation.
  
• Maintain recruitment tracking records.
  
• Participate in recruitment administration processes under supervision.
  

Employee Engagement & Wellness Support

• Assist in organizing HQ employee engagement activities with guidance from the Wellness team
  
• Support wellness initiatives and internal events.
  
• Collect participating data and feedback reports.
  

Other Duties

• Support with induction and onboarding programs
  
• Support with internship and probationary review reports
  
• Support with wellness-related operations
  
• Staff uniform data collection and disbursement
  
• Support with employee engagement
  
• Support with policy sensitization
  
• Any other duty as assigned by your manager.