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Office Of Staff Security (Training And PCA)

Closing: May 31, 2024

5 days remaining

Published: May 14, 2024 (13 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Context:

Background Information

The Office of Staff Security (OSS) is responsible for providing leadership on security policy management and Country Office operational support to enable the effective implementation and delivery of IOM programmes and activities, while managing risks at acceptable levels. As part of the wider IOM Diversity and Inclusion programme, OSS diversity and inclusion programme aims to diversify IOM's security workforce by providing opportunities to talented young professionals who have nontraditional security backgrounds to work in various areas of the security risk management. At the end of the programme, individuals will have familiarity of the IOM and UN Security Management System and will have acquired new knowledge, skills, and behaviour on the specific security area they have worked in.

Supervision Under the overall supervision of the Director of OSS and direct supervision of the Security Policy and Training Coordination Officer (SPTCO); and in collaboration with the OSS Regional Security Officers and OSS Administrative and Finance personnel, the Intern - Office of Staff Security (Training and PCA) will be responsible and accountable for providing administrative support on the global training and learning activities of the Office of Staff Security (OSS).

Required Qualifications and Experience:Education

  •  Master’s degree (or one year left of study) in Organizational Psychology, Adult Education, Instructional Design, Human Resources, Learning and Development, or a related field from an accredited academic institution; or
  •  University degree in the above fields from an accredited academic institution with two years of work experience.

Experience

  •  Experience in organizing training and learning activities is an asset.
  •  Experience in preparing reports is an asset.
  •  Experience in developing learning materials is an asset.

Skills

  •  Understanding and knowledge in adult learning and training;
  •  Computer literacy, especially database tools and strong Excel knowledge;
  •  Strong organizational skills;
  •  Ability to timely understand the Organization’s structure and portfolios;
  •  Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
  •  Proven ability to produce quality work accurately and concisely according to set deadlines; and,
  •  Ability to multi-task, prioritize and work independently.

Languages

  • IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
  • For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
  • Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments


Responsibilities

Context:

Background Information

The Office of Staff Security (OSS) is responsible for providing leadership on security policy management and Country Office operational support to enable the effective implementation and delivery of IOM programmes and activities, while managing risks at acceptable levels. As part of the wider IOM Diversity and Inclusion programme, OSS diversity and inclusion programme aims to diversify IOM's security workforce by providing opportunities to talented young professionals who have nontraditional security backgrounds to work in various areas of the security risk management. At the end of the programme, individuals will have familiarity of the IOM and UN Security Management System and will have acquired new knowledge, skills, and behaviour on the specific security area they have worked in.

Supervision Under the overall supervision of the Director of OSS and direct supervision of the Security Policy and Training Coordination Officer (SPTCO); and in collaboration with the OSS Regional Security Officers and OSS Administrative and Finance personnel, the Intern - Office of Staff Security (Training and PCA) will be responsible and accountable for providing administrative support on the global training and learning activities of the Office of Staff Security (OSS).

Required Qualifications and Experience:Education

  •  Master’s degree (or one year left of study) in Organizational Psychology, Adult Education, Instructional Design, Human Resources, Learning and Development, or a related field from an accredited academic institution; or
  •  University degree in the above fields from an accredited academic institution with two years of work experience.

Experience

  •  Experience in organizing training and learning activities is an asset.
  •  Experience in preparing reports is an asset.
  •  Experience in developing learning materials is an asset.

Skills

  •  Understanding and knowledge in adult learning and training;
  •  Computer literacy, especially database tools and strong Excel knowledge;
  •  Strong organizational skills;
  •  Ability to timely understand the Organization’s structure and portfolios;
  •  Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds;
  •  Proven ability to produce quality work accurately and concisely according to set deadlines; and,
  •  Ability to multi-task, prioritize and work independently.

Languages

  • IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
  • For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
  • Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments


  • Assist the SPTCO in designing materials for the IOM Security Decision-Makers’ Learning Programme.
  • Assist in the planning and organization of the pilot for the IOM Security Decision-Makers’ Learning Programme.
  • Assist in the planning and organization of the IOM-hosted Field Security Associate’s course.
  • Design and develop learning materials and guidelines for disability considerations in training and learning.
  • Support the SPTCO in the activities of the Inter-Agency Security Management Network’s (IASMN) Gender and Inclusion Sub-Working Group on Training.
  • Gather data and draft a report on the IOM Global Security Training Statistics for the 1st half of 2024.
  • Generate and review the list of locations where the Safe and Secure Awareness in the Field Environment (SSAFE) training, the Individual First Aid Kit (IFAK) training, and the Women’s Security Awareness Training (WSAT) are identified as Security Risk Management Measures for the Organizational Effectiveness and Efficiency (OEE) reporting and as part of the 2025 IOM training needs assessment and analysis.
  • Perform such other duties as may be assigned.

Training Components and Learning Elements

It is expected that the selected intern will:

  • Be exposed to the activities of IOM in the duty station.
  •  Gain understanding about the IOM and the UN Security Management System (SMS) and its processes.
  •  Learn technical skills described in this Post Description.
  •  Be able to prove their dedication, skills, and capacity to work in an international setting as part of a diverse and international team.


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