More than 100,000 people have found their dream job through Fuzu.

Regional People & Culture Advisor (Documentation & Compliance)

Closing: May 31, 2024

1 day remaining

Published: May 14, 2024 (16 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

Sign up to view job details.

This is a new position for Inkomoko, with the opportunity for providing organization-wide comprehensive HR documentation, policy development and management, and legal support. The Regional People & Culture & Advisor, Documentation & Compliance will work closely with the leadership team and People and Culture (P&C) managers to develop, implement, and maintain HR documentation, policies, and procedures in compliance with relevant laws and regulations, while also providing legal support on HR-related matters including research, drafting documents, and litigation support.

Minimum Qualifications

For this role, the successful candidate will have these qualities:

  • Bachelor Degree in Human Resource Management, Legal Studies or any other related field.
  • Certification as a paralegal or similar credential is preferred.
  • 6+ years or more of working experience in HR documentation, policy management, and/or legal support roles.
  • Understanding of employment laws and regulations East and West African market
  • Strong attention to detail and organizational skills.
  • Proficiency in document management software and Google suite
  • Absolute confidentiality of employee records, demonstrating high levels of discretion, professionalism, and responsiveness.
  • Excellent communication skills - both spoken and written with excellent presentation skills.
  • Excellent collaborator – approachable, warm, honest, transparent, and able to influence others and manage up with confidence
  • Fluent in English, additional proficiency in French is desired


Responsibilities
This is a new position for Inkomoko, with the opportunity for providing organization-wide comprehensive HR documentation, policy development and management, and legal support. The Regional People & Culture & Advisor, Documentation & Compliance will work closely with the leadership team and People and Culture (P&C) managers to develop, implement, and maintain HR documentation, policies, and procedures in compliance with relevant laws and regulations, while also providing legal support on HR-related matters including research, drafting documents, and litigation support.

Minimum Qualifications

For this role, the successful candidate will have these qualities:

  • Bachelor Degree in Human Resource Management, Legal Studies or any other related field.
  • Certification as a paralegal or similar credential is preferred.
  • 6+ years or more of working experience in HR documentation, policy management, and/or legal support roles.
  • Understanding of employment laws and regulations East and West African market
  • Strong attention to detail and organizational skills.
  • Proficiency in document management software and Google suite
  • Absolute confidentiality of employee records, demonstrating high levels of discretion, professionalism, and responsiveness.
  • Excellent communication skills - both spoken and written with excellent presentation skills.
  • Excellent collaborator – approachable, warm, honest, transparent, and able to influence others and manage up with confidence
  • Fluent in English, additional proficiency in French is desired


Documentation and Records Management

  • Oversee the organization, maintenance, and updating of all HR documentation, including employee records, contracts, and compliance materials.
  • Implement electronic document management systems to streamline documentation processes and ensure easy access to information.
  • Monitor document retention policies and ensure compliance with data protection regulations.
  • Ensure all HR documentation complies with relevant laws and regulations, including those related to employment, privacy, and data protection.
  • Ensure staff records are organized by the respective staff, secure, and compliant with legal requirements. 

HR Policies and Procedures

  • Coordinate the development of new HR policies and procedures or update existing ones in collaboration with the P&C teams.
  • Ensure all HR policies and procedures for all our Countries of operation comply with relevant laws, regulations, and organizational requirements
  • Communicate HR policies and procedures to employees by distributing policy documents to all employees, conducting staff awareness sessions, and through other available communication channels.
  • Evaluate employees' understanding and adherence to HR policies. This may involve monitoring policy compliance, providing guidance and training to employees, and enforcing policies when necessary.
  • Assist in interpreting laws and regulations pertaining to HR practices and policies

Risk Management & Compliance 

  • Stay updated on changes in employment laws and regulations and ensure that HR policies are updated accordingly.
  • Conduct regular audits of HR policies, practices and procedures to identify areas of potential risk or non-compliance.
  • Implement controls and procedures to mitigate identified risks and ensure compliance with legal requirements.
  • Provide training to employees and people managers on relevant employment laws, regulations, and HR policies and procedures.

 Paralegal Support 

  • Provide paralegal support to the P&C department on legal matters, including drafting legal documents, contracts, and agreements.
  • Liaise with external legal counsel and maintain relationships with legal service providers.
  • Take lead with internal investigations on employee complaints or allegations of misconduct, including gathering evidence, conducting interviews, and preparing investigation reports.
  • Conduct research to stay abreast of employment laws, regulations, and industry standards.

Training and Education

  • Conduct training sessions for P&C staff and managers on document management best practices, policy implementation, and legal compliance.
  • Educate employees on P&C policies and procedures to ensure understanding and compliance across the organization.


Applications submitted via Fuzu have 32% higher chance of getting shortlisted.

Don’t miss your chance to work at INKOMOKO. Enter your email to start your application now