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Senior Procurement & Supplies Officer

Closing: Apr 22, 2024

3 days remaining

Published: Apr 2, 2024 (17 days ago)

Job Requirements

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Job Summary

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Person Specification

For appointment to this grade, a candidate must have: -

  • Minimum of four(4) years relevant work experience;
  • Bachelor’s degree in Procurement & Supplies Management, Business
  • Administration or equivalent qualification from a recognized institution
  • A Professional qualification from a recognized institution.
  • Member of professional body either Kenya Institute of Supplies
  • Management (KISM) or Chartered Institute of Procurement and Supply (CIPS)
  • Supervisory Skills Course from a recognized institution;
  • Shown merit and ability as reflected in work performance and results; and
  • Proficiency in Computer applications.


Responsibilities

Person Specification

For appointment to this grade, a candidate must have: -

  • Minimum of four(4) years relevant work experience;
  • Bachelor’s degree in Procurement & Supplies Management, Business
  • Administration or equivalent qualification from a recognized institution
  • A Professional qualification from a recognized institution.
  • Member of professional body either Kenya Institute of Supplies
  • Management (KISM) or Chartered Institute of Procurement and Supply (CIPS)
  • Supervisory Skills Course from a recognized institution;
  • Shown merit and ability as reflected in work performance and results; and
  • Proficiency in Computer applications.


  • Plan and manage all activities involved in sourcing suppliers, procurement, quality assurance, financial, logistics and delivery activities.
  • Schedule quotations and tenders forwarding and determine the supplier with the lowest price quoted;
  • Provide oversight to the requisitions process to ensure competitive quotations for the purchases of goods and services;
  • Develop key processes, procedures, and work templates to ensure continuous improvement and adhere to the best practice standards
  • Implement procurement and disposal activities;
  • Implement and Review contract documents for goods, works and services;
  • Liaise with the user department to ensure effective implementation of contracts for goods, works and services;
  • Provide secretariat services to committees to procurement of goods and services, and disposal of assets;
  • Identify cost saving and cost reduction opportunities to receive value for money
  • Prepare and administers routine correspondence, negotiation memoranda, and contract documentation to ensure timely and coordinated submittal. 
  • Support mid to high level business development, contracts, and project management professionals in working with internal or external teams on issues and developments relative to assigned contracts.
  • Examine and compare contract documents against proposals and negotiation records for accuracy.
  • Analyses significant, and/or unique contract requirements, special provisions, terms, and conditions to ensure compliance with appropriate laws, regulations, and Authority policies and business unit procedure.


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