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Closing: Sep 9, 2022

This position has expired

Published: Sep 2, 2022 (24 days ago)

Job Requirements

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Job Summary

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Qualification & Experience

  • At least a First Degree from a recognized university
  • A minimum of 5 years experience in administration and facility/office management
  • Effective decision making skills
  • Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point
  • Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback
  • Sound written and oral communication
  • Drive and resilience
  • Ability to self manage within a pressurized working environment.
  • Innovative approach with an attention to detail
  • Decision-making skills
  • Planning and organizational skills
  • Honesty and integrity
  • Applied strategic thinking
  • Proactive and motivated initiator
  • Team player and leader.


Responsibilities

Qualification & Experience

  • At least a First Degree from a recognized university
  • A minimum of 5 years experience in administration and facility/office management
  • Effective decision making skills
  • Proficiency in the use of MS-office tools i.e. Excel, Word and Power-point
  • Self-motivated and able to work with minimal supervision, proactively seeking guidance, clarification and feedback
  • Sound written and oral communication
  • Drive and resilience
  • Ability to self manage within a pressurized working environment.
  • Innovative approach with an attention to detail
  • Decision-making skills
  • Planning and organizational skills
  • Honesty and integrity
  • Applied strategic thinking
  • Proactive and motivated initiator
  • Team player and leader.


Main Purpose of the Job

  • The main purpose of the job is to provide administrative support in an effective and efficient manner to MANCOM Executives and other staff as may be required.

Key Roles & Responsibilities

  • Prepare professional correspondence, reports and documents under the direction of the Executive management
  • Receive, direct and relay telephone, email, general correspondence, fax messages and other incoming information to the right people in an efficient and timely manner
  • Organize and coordinate meetings, conference and travel arrangements
  • Arrange internal meetings and take minutes where needed
  • Stakeholder management and Maintaining company reputation with Vendors and external stakeholders
  • Generate invoices and follow-up on payment defaults
  • Generate payment documents
  • Assisting C-Suite Managers in executing their functional processes
  • Providing Support to the C-Suite Managers in driving initiatives
  • Maintain schedules and calendars of Executives
  • Ensure that all office equipment, are in working order and that proactive maintenance is routinely carried out to avoid disruption to service
  • Receive visitors into appropriate meeting rooms and ensure their comfort and convenience
  • Undertake any other duty and ad-hoc responsibilities appropriate to the post as requested by Management.


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