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Vendor Management Officer

Closing: Sep 10, 2022

This position has expired

Published: Sep 4, 2022 (2 months ago)

Job Requirements

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Job Summary

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The Vendor Management Officer will be responsible for managing 3rd Party vendor related activities as well as provide updates and information to the Sales/Technical Sales Team.

Qualifications, Skills & Competencies

  • Bachelor’s Degree: Second Class Upper 
  • Degree Finance or Finance related course is a plus
  • Analytical Thinking
  • Relationship Management
  • Time & Self-Management skills
  • Exceptional judgment and strong initiative;
  • Strong inter-personal and team working skills;
  • Excellent oral and written communication skills
  • Proven ability to effectively manage competing priorities;
  • Exposure to technical basics would be an added advantage;
  • Candidate must be able to work under pressure with keen attention to detail.
  • Competency in the use of Microsoft Excel, however proficiency in Microsoft Excel is a must.


Responsibilities

The Vendor Management Officer will be responsible for managing 3rd Party vendor related activities as well as provide updates and information to the Sales/Technical Sales Team.

Qualifications, Skills & Competencies

  • Bachelor’s Degree: Second Class Upper 
  • Degree Finance or Finance related course is a plus
  • Analytical Thinking
  • Relationship Management
  • Time & Self-Management skills
  • Exceptional judgment and strong initiative;
  • Strong inter-personal and team working skills;
  • Excellent oral and written communication skills
  • Proven ability to effectively manage competing priorities;
  • Exposure to technical basics would be an added advantage;
  • Candidate must be able to work under pressure with keen attention to detail.
  • Competency in the use of Microsoft Excel, however proficiency in Microsoft Excel is a must.



  • Ensure that vendors are paid within contracted timelines
  • Ensure that all requests via email/phone for quotes/pricing are attended to within 24 hours
  • Enforce penalties on SLA non-compliance in line with signed contractual agreements
  • Sync of Billing Commencement Dates in order to reduce credit exposure with 3rd Party
  • Review and Reconciliation of all vendors invoices and prompt signoff of vendor related documents as required
  • Purchase Order Processing for new orders and ensure timely processing of orders placed with the procurement team
  • Ensuring an updated database of the 3rd Party COS sheet (updating of new orders +suspension/cancellation of existing orders) in order to effectively track and determine monthly 3rd Party spend.
  • Liaising with respective internal teams to early identify of payment defaulting customers having 3rd party dependencies, and immediate suspension/termination with 3rd Party vendors to reduce credit exposure
  • Provide adequate information of all 3rd party orders to the Procurement, Finance and Sales team, as well as other cross functional units requiring respective information to enable efficient job functions.


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