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Business Support Assistant (Human Resources)

Closing: Sep 23, 2022

This position has expired

Published: Sep 12, 2022 (15 days ago)

Job Requirements

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Job Summary

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JOB PURPOSE

To perform a range of HR tasks to support the Human Resources Unit nurture a culture of an excellent employee experience in line with the WFP Human Resources policies and procedures

Qualifications & Experience:

A University degree in Human Resource Management, Public or Business Administration, Industrial /Organizational Psychology, or any other related field, attained from a recognized institution.

At least four (4) years of relevant working experience in Human Resources management and development, administration, gained from reputable organizations.


Responsibilities
JOB PURPOSE

To perform a range of HR tasks to support the Human Resources Unit nurture a culture of an excellent employee experience in line with the WFP Human Resources policies and procedures

Qualifications & Experience:

A University degree in Human Resource Management, Public or Business Administration, Industrial /Organizational Psychology, or any other related field, attained from a recognized institution.

At least four (4) years of relevant working experience in Human Resources management and development, administration, gained from reputable organizations.


KEY ACCOUNTABILITIES (not all-inclusive)
  1. Actively participate & support the National staff talent acquisition process in Kampala and at the field offices, while making sure that all necessary documentation is authentic and properly maintained.
  2. Coordinate sessions of talent acquisition and retention for national staff Country-wide.
  3. Market WFP jobs /vacancy announcements on various sources to make sure that we attract the best talent to serve the persons of concern.
  4. Coordinate with the internal units/offices on HR related matters, i.e., payroll, contracts, etc. and provide necessary information to enable timely HR services.
  5. Gather HR related information with clear direction to support the drafting of documents and preparing reports by other staff.
  6. Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
  7. Coordinate employee engagement activities for example General Staff Meetings (GSM), engagement surveys, monthly HR newsletters e.tc.
Key Accountabilities 1/1

8.Respond to HR related queries and escalate where appropriate, to provide a timely and accurate service to clients.

9.Support processing and managing routine administrative and financial tasks to contribute to the effective and timely management of resources.

  1. Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function.
  2. Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
  3. Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.
  4. Provide assistance on general HR queries and follow up actions, to ensure consistent and high-quality HR services are delivered to clients.
  5. Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance, and training requirements, to support analysis and reporting needs.
  6. Any other duties as may be assigned by the supervisor from time to time.


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