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Operations Program Manager

Closing: Apr 24, 2024

Closing today

Published: Mar 29, 2024 (27 days ago)

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Job Summary

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  • This is a full-time on-site role for an Operations Program Manager. The Operations Program Manager will oversee day-to-day operations, manage programs and projects, and ensure the organization's smooth running. This role is located in Kiambu, Kenya.

Qualifications

  • Five or more years of proven success in a program management role
  • Strong skills in budget development and oversight
  • Competence in application of common approaches to work including partnerships, inclusion, systems strengthening, creating behavioral change, and mainstreaming gender and inclusion of women and PLWD.
  • Experience of leading the design and implementation of projects; facilitating capacity building or institutional support activities targeting partners/ actors
  • Proven ability to innovate and develop a successful change agenda.
  • Demonstrated ability to build collaborative partnerships and alliances for influencing government policy and program delivery.
  • Familiarity with the rights-based approach, social justice, adult empowerment and gender sensitive approaches.
  • Ability to take outputs from critical thoughts/analysis to inform programme plans, ‘hands on’ and problem solving.
  • Excellent relationship management skills with a variety of stakeholders.
  • Excellent ability to delegate responsibilities while maintaining organizational control of operations and beneficiary service
  • Understanding of monitoring and evaluation tools and methodologies
  • Demonstrated leadership skills and experience in leading, managing, and motivating others, and building high performing teams.
  • Strong people management skills
  • Proficiency in conflict management and negotiation processes
  • Ability to quickly and effectively problem solve and troubleshoot independently
  • Knowledge of productivity software, program management techniques and methods
  • An aptitude for learning new applications
  • Good communication skills and fluent command of written and spoken English, Kiswahili and Sheng


Responsibilities
  • This is a full-time on-site role for an Operations Program Manager. The Operations Program Manager will oversee day-to-day operations, manage programs and projects, and ensure the organization's smooth running. This role is located in Kiambu, Kenya.

Qualifications

  • Five or more years of proven success in a program management role
  • Strong skills in budget development and oversight
  • Competence in application of common approaches to work including partnerships, inclusion, systems strengthening, creating behavioral change, and mainstreaming gender and inclusion of women and PLWD.
  • Experience of leading the design and implementation of projects; facilitating capacity building or institutional support activities targeting partners/ actors
  • Proven ability to innovate and develop a successful change agenda.
  • Demonstrated ability to build collaborative partnerships and alliances for influencing government policy and program delivery.
  • Familiarity with the rights-based approach, social justice, adult empowerment and gender sensitive approaches.
  • Ability to take outputs from critical thoughts/analysis to inform programme plans, ‘hands on’ and problem solving.
  • Excellent relationship management skills with a variety of stakeholders.
  • Excellent ability to delegate responsibilities while maintaining organizational control of operations and beneficiary service
  • Understanding of monitoring and evaluation tools and methodologies
  • Demonstrated leadership skills and experience in leading, managing, and motivating others, and building high performing teams.
  • Strong people management skills
  • Proficiency in conflict management and negotiation processes
  • Ability to quickly and effectively problem solve and troubleshoot independently
  • Knowledge of productivity software, program management techniques and methods
  • An aptitude for learning new applications
  • Good communication skills and fluent command of written and spoken English, Kiswahili and Sheng


Strategic leadership

  • As a member of the Senior Management Team (SMT), contribute to strategic direction, organisational decision-making, and other management related issues
  • Encourage and promote empowering and collaborative leadership, effective management, and a culture of openness, innovation and accountability in line Flone’s values
  • Regularly update and account to SMT on programs work and provide expert advice.
  • Identify the key gaps and opportunities in the external public policy and service delivery environments where Flone programmatic and advocacy interventions can have high impact and bring about progressive change.
  • Identify the key gaps and opportunities in the public transport sector where Floans’s programmatic and advocacy interventions can have high impact and bring about progressive change
  • Leads the design of quality projects and proposals for implementation of Flone’s strategic plan
  • Guide the development of policy and advocacy programs
  • Communicate Flone’s impact through strategic media engagements including writing, radio and tv interviews etc
  • Deputise for, and represent, the Executive Director as required

Program design and implementation

  • Lead the planning and design of high quality programmes around for gender equity, inclusion and movement building ,
  • Ensure effective programme design and delivery in line with Flones’s strategic plan,
  • Set high standards and protocols for programming quality that reflect adherence to technical standards, best practice and donor guidelines,
  • Work collaboratively with Grants and Partnerships Office to mobilise resources, effectively manage relationships, negotiations and communication efforts with donors and partners in all phases of project design and implementation
  • Assist in development of funding and partnership proposals
  • Develop and ensure timely monthly, quarterly and annual programmatic reporting and information
  • Develop operational plans and budgets for the implementation of programmes.
  • Manage and monitor expenditure against budgets for strategic and annual plans in adherence to financial guidelines and ensuring value for money
  • Lead monitoring and evaluation processes and measure both qualitative and quantitative outcomes and impacts of programs
  • Serve as the key liaison with key stakeholders and implementing partners;
  • Evaluate and manage program risks
  • Manage data collection for the updating of metrics to achieve productivity targets, reduce cost per unit, eliminate errors, and deliver excellent service

Research and Knowledge management

  • Keep up to date with the existing body of research and ensure its effective use in our programmes and advocacy;
  • Conduct high quality research to generate new evidence to address knowledge gaps and our organisational gaps;
  • Build organisational capacity and effective partnerships to generate, understand and use research evidence;
  • Ensure effective dissemination of research findings within and outside the organisation;
  • Facilitates knowledge management, learning and capacity building .

Policy advocacy and social accountability

  • Build strong movements of women and linkages with like-minded organisations to advocate for a gender sensitive, fair, and equitable public transport systems;
  • Represent Flone in relationships with senior decision-makers to persuasively advocate for gender sensitive, fair and equitable public transport sector;
  • Contribute to regional and global advocacy platforms to advocate for gender sensitive, fair and equitable public transport;
  • Raise awareness of gender, equity, and human rights issues in public transport systems;
  • Draft policy positions, standards and guidelines for a gender sensitive , fair and just public transport systems and advocate for their adoption,
  • Advocate for incorporation of climate change resilience, adaptation , and green energy transition in public transport sector.

Donor Compliance and Reporting

  • In collaboration with the Grants and Partnerships and programmme team ensure effective compliance with funding agreements through translated proposal documents, start-of-project workshops and training on donor guidelines.
  • Effectively manage and lead the program teams to ensure appropriate compliance including reporting schedules, preparation of quality donor narratives and financial reports.
  • Produce Flone’s annual and half-year program reports, consolidating inputs into the country level report.

Human Resources Management

  • Provide management support to Executive Director including track staffing requirements, hiring new employees as needed
  • Support the recruitment of competent staff and effectively manage the program team to deliver high performance;
  • develop team members in order to maximize their contribution to the team and organization;
  • Coach, guide, and mentor program staff so that they are effective in quality program delivery;
  • Create and maintain a positive environment conducive for high performance of the department;
  • Ensure proper staff performance management processes are undertaken and maintained with people management responsibility, ensuring that all processes are properly documented;
  • Ensure that work within the programme team(s) is planned and organised in a way which will meet the organisation’s needs in the most cost-effective manner, ensuring that team members are given appropriate workloads and are working efficiently;
  • Build clear processes in each programme to ensure organisational learning is prioritised and systematically used in project cycle management, external exchange and advocacy.
  • Lead, motivate, and support colleagues within a time-sensitive and demanding environment, including career development plans for direct reports and problem resolution
  • Perform any other tasks as may be assigned from time to time.


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