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Facility Management Coordinator

Closing: Nov 29, 2022

This position has expired

Published: Nov 1, 2022 (2 months ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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Qualifications

  • B.Sc. in Engineering, Estate Management, or any relevant field
  • 7 - 9 years of experience in facility coordination, project management, or real estate.
  • Proficiency in Facilities Management (FM) software, like Drober and UpKeep.
  • Extensive experience in building and equipment maintenance.
  • Advanced knowledge of maintenance planning and schedules.
  • Ability to respond to building and equipment emergencies.
  • Well-versed in technical/engineering operations and facilities management best practices
  • In-depth knowledge of building safety regulations and security protocols.
  • Proficiency in the use of Microsoft Word, Excel, and Outlook Express.
  • Excellent communication skills in written and verbal.
  • Good Reporting skills.

Additional Information:

  • Good interpersonal and leadership skills
  • Good analytical/critical thinking
  • Outstanding organizational skills.
  • Ability to pay attention to details.


Responsibilities

Qualifications

  • B.Sc. in Engineering, Estate Management, or any relevant field
  • 7 - 9 years of experience in facility coordination, project management, or real estate.
  • Proficiency in Facilities Management (FM) software, like Drober and UpKeep.
  • Extensive experience in building and equipment maintenance.
  • Advanced knowledge of maintenance planning and schedules.
  • Ability to respond to building and equipment emergencies.
  • Well-versed in technical/engineering operations and facilities management best practices
  • In-depth knowledge of building safety regulations and security protocols.
  • Proficiency in the use of Microsoft Word, Excel, and Outlook Express.
  • Excellent communication skills in written and verbal.
  • Good Reporting skills.

Additional Information:

  • Good interpersonal and leadership skills
  • Good analytical/critical thinking
  • Outstanding organizational skills.
  • Ability to pay attention to details.


Responsibilities

  • Conduct periodic unannounced property inspections on weekends, nights, and early mornings to determine the performance of key service providers, i.e. janitorial service, landscaping, security, technician/handyman services, etc.
  • Coordinate daily residential inspections and ensure observations are properly documented
  • Involvement and input required with the Portfolio Manager for the selection of service providers.
  • Assure full compliance of all service providers with property specifications and standards.
  • Responsible for daily inspection and supervising Preventive Maintenance plans
  • Oversee the correction of maintenance issues that relate to the interior space and exterior of the building, as applicable.
  • Manage property to identify, prevent, address, and eliminate all environmental, health, and safety issues.
  • Conduct regular periodic fire and life safety inspections.
  • Provide records destruction services as needed to protect proprietary information.
  • Monitor utility usage and make adjustments in usage patterns to minimize costs.
  • Provide project management services for small projects as directed by management. Additionally, the Facility Manager is involved and serves as a resource for all interior planning, furniture reconfiguration, and internal moves of the clients.
  • Conduct periodic property reviews to prepare and maintain plans for handling major storms, security risks, and other extraordinary events.
  • Maintain a liaison relationship with Landlords or Landlord Representatives.
  • Review and understand Leases.
  • Produce monthly reports, including an operations summary of completed and planned operations activity.
  • Assist Project Management and Engineering, Design, and Construction personnel – Protect the property.
  • Provide for the provisioning of administrative / office services as needed by client occupant organizations.


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