The Administrative Intern is responsible for supporting the administrative staff of the Cluster in the Nairobi office. The responsibilities will include filing, internal meetings organization, administrative support in the finance office, amongst other duties.

Tasks

• Support with filing contracts and Cluster documents as per GIZ filing rules.

• Support in handling programme inventory

• Support in flight procurements and bookings
  

• Support in documentation to follow up for receivables and payables

• Support in ensuring the accounting vouchers are complete, accurate and are confirmed for material correctness before payment and forwarding for booking.

• Support in the audit/IC (Internal Control) preparation
  

• Support in the procurement of goods and services process.

• Support in market research for procurement contracts

• Assist with logistical organization and coordination of project’s events and workshops.

• Any other tasks assigned
  

Qualifications

• Minimum bachelor’s degree in administration or equivalent in a relevant field (Procurement, public administration, project management, business administration, finance etc.).
  

Professional experience

• Fluency in written and spoken English and Swahili

• Good analytical, communications and interpersonal as well as intercultural skills
  

Additional competence

• Teamwork
  

• Result orientation
  

• Willingness to acquire new knowledge and being flexible

• Ability to multitask and perform urgent assignments

• Good application knowledge of ICT software like MS Office
  

Submission of Application:

Duty Station: Nairobi

Duration of Assignment: Three (3) months with possibility of extension to six (6) months

Vacancy Reference Number: GIZ/ARD/07/04/2026

Equal Employment Opportunity

At GIZ Kenya, we are committed to fostering a diverse, inclusive, and respectful workplace. We are an equal opportunity employer and do not tolerate discrimination of any kind. We actively seek individuals with diverse backgrounds, perspectives, and skills to build a stronger, more impactful global team.

We provide an environment of respect and psychological safety, ensuring equal employment opportunities for all. Discrimination based on race, color, ancestry, religion, age, gender, sexual orientation, ethnic origin, disability, marital status, or any other protected status is not tolerated in any of our workplaces.

Ethics

GIZ is committed to the safety, dignity, and well-being of all individuals we interact with, including staff, partners, community members, and program participants. We uphold the highest standards in preventing sexual exploitation, abuse, and harassment. Child abuse or any form of misconduct by or toward team members is strictly prohibited.

All staff are expected to behave professionally, respect local laws and customs, and complete mandatory ethics e-learning courses upon hire.

Data Confidentiality

In accordance with GIZ’s data protection policy, all candidate applications are stored in our database for six (6) months and deleted thereafter.

Only shortlisted candidates will be contacted.