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Program Associate

Closing: Apr 9, 2024

This position has expired

Published: Mar 28, 2024 (28 days ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

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Qualifications
  • Bachelor's Degree in a relevant field (e.g., International Relations, Public Administration, Communications).
  • Minimum of 3 years of relevant work experience in executive support, administration, or program coordination.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent written and verbal communication skills, including proficiency in English.
  • Proficiency in Microsoft Office suite and other relevant software applications.
  • Ability to work independently with minimal supervision and as part of a team.
  • Previous experience in the non-profit sector or in conflict resolution and peacebuilding is an asset.
Responsibilities
Qualifications
  • Bachelor's Degree in a relevant field (e.g., International Relations, Public Administration, Communications).
  • Minimum of 3 years of relevant work experience in executive support, administration, or program coordination.
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
  • Excellent written and verbal communication skills, including proficiency in English.
  • Proficiency in Microsoft Office suite and other relevant software applications.
  • Ability to work independently with minimal supervision and as part of a team.
  • Previous experience in the non-profit sector or in conflict resolution and peacebuilding is an asset.
  • The Program Associate will support the coordination, planning, and implementation of SEARCH’s Nigeria country projects by providing high-level administrative support to the Country Director.
  • S/he must be proactive with strong organizational, communication, and multitasking skills.

Reporting Line:

  • The Program Associate will report directly to the Country Director.

Roles & Duties
Executive Support:

  • Manage the Country Director's calendar, appointments, and travel arrangements.
  • Prepare and coordinate business development meetings with partners, donors, including drafting agendas, taking minutes, and ensuring follow-up on action items.
  • Assist in drafting correspondence, reports, and presentations for the Country Director.
  • Handle confidential and sensitive information with discretion

Administrative Assistance:

  • Serves the primary point of contact for internal and external stakeholders, including answering and directing inquiries as appropriate.
  • Manage incoming and outgoing correspondence, including emails, phone calls, and letters.
  • Maintain an organized filing system, both physical and digital, for documents, reports, and records.

Program Support:

  • Support program staff in the coordination and implementation of project activities, including logistics, scheduling, and documentation.
  • Assist in the preparation and dissemination of project materials, reports, and publications.
  • Coordinate meetings, workshops, and events related to programmatic activities.
  • Support monitoring and reporting of project BvA meetings to the Country Director
  • Support quality reporting through report writing training and the development of activity concept notes
  • Support the documentation of Country OKRs on the West Africa OKR template
  • In collaboration with the People and Culture team, support quality programme implementation through trainings, cross-fertilization.
  • Support PMT reporting by ensuring timely updates and flagging of issues by project managers
  • Support teams in the utilization of Search’s in-house resources such as the Policy Site, Learning Centre, Databasics etc.

Information Management:

  • Assist in maintaining databases, contact lists, and other relevant information systems.
  • Conduct research and gather data as needed to support programmatic initiatives and organizational decision-making.

Collaboration and Communication:

  • Liaise with internal departments, partner organizations, and stakeholders to facilitate collaboration and information sharing.
  • Support internal communication efforts, including disseminating updates, announcements, and reminders to staff.

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