Closing: Apr 9, 2024
This position has expiredPublished: Mar 28, 2024 (2 months ago)
Job Requirements
Education:
Work experience:
Language skills:
Job Summary
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- Bachelor's Degree in a relevant field (e.g., International Relations, Public Administration, Communications).
- Minimum of 3 years of relevant work experience in executive support, administration, or program coordination.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills, including proficiency in English.
- Proficiency in Microsoft Office suite and other relevant software applications.
- Ability to work independently with minimal supervision and as part of a team.
- Previous experience in the non-profit sector or in conflict resolution and peacebuilding is an asset.
Responsibilities
- Bachelor's Degree in a relevant field (e.g., International Relations, Public Administration, Communications).
- Minimum of 3 years of relevant work experience in executive support, administration, or program coordination.
- Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
- Excellent written and verbal communication skills, including proficiency in English.
- Proficiency in Microsoft Office suite and other relevant software applications.
- Ability to work independently with minimal supervision and as part of a team.
- Previous experience in the non-profit sector or in conflict resolution and peacebuilding is an asset.
- The Program Associate will support the coordination, planning, and implementation of SEARCH’s Nigeria country projects by providing high-level administrative support to the Country Director.
- S/he must be proactive with strong organizational, communication, and multitasking skills.
Reporting Line:
- The Program Associate will report directly to the Country Director.
Roles & Duties
Executive Support:
- Manage the Country Director's calendar, appointments, and travel arrangements.
- Prepare and coordinate business development meetings with partners, donors, including drafting agendas, taking minutes, and ensuring follow-up on action items.
- Assist in drafting correspondence, reports, and presentations for the Country Director.
- Handle confidential and sensitive information with discretion
Administrative Assistance:
- Serves the primary point of contact for internal and external stakeholders, including answering and directing inquiries as appropriate.
- Manage incoming and outgoing correspondence, including emails, phone calls, and letters.
- Maintain an organized filing system, both physical and digital, for documents, reports, and records.
Program Support:
- Support program staff in the coordination and implementation of project activities, including logistics, scheduling, and documentation.
- Assist in the preparation and dissemination of project materials, reports, and publications.
- Coordinate meetings, workshops, and events related to programmatic activities.
- Support monitoring and reporting of project BvA meetings to the Country Director
- Support quality reporting through report writing training and the development of activity concept notes
- Support the documentation of Country OKRs on the West Africa OKR template
- In collaboration with the People and Culture team, support quality programme implementation through trainings, cross-fertilization.
- Support PMT reporting by ensuring timely updates and flagging of issues by project managers
- Support teams in the utilization of Search’s in-house resources such as the Policy Site, Learning Centre, Databasics etc.
Information Management:
- Assist in maintaining databases, contact lists, and other relevant information systems.
- Conduct research and gather data as needed to support programmatic initiatives and organizational decision-making.
Collaboration and Communication:
- Liaise with internal departments, partner organizations, and stakeholders to facilitate collaboration and information sharing.
- Support internal communication efforts, including disseminating updates, announcements, and reminders to staff.
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