Position Summary

We are seeking an experienced and highly organised Project Manager to oversee and coordinate key client projects within our creative production company. The ideal candidate will serve as the bridge between clients, stakeholders, and internal creative teams, ensuring projects are delivered on time, within budget, and to the highest quality standards.

This role is best suited for someone with strong production coordination experience in film, photography, and creative content development, who thrives in a fast-paced and collaborative environment.

Key Responsibilities
Project & Production Management

• Lead the end-to-end management of creative projects, particularly film, video, photography, and digital content productions.
  

• Develop and maintain detailed project plans, production schedules, timelines, and task trackers.
  

• Coordinate internal creative teams including cinematographers, photographers, editors, designers, writers, and producers.
  

• Ensure projects progress smoothly across pre-production, production, and post-production phases.
  

• Monitor project milestones, deliverables, and deadlines to ensure timely execution.
  

Client & Stakeholder Management

• Serve as the primary point of contact for clients throughout the project lifecycle.
  

• Manage client expectations and maintain clear, professional communication at all stages of the project.
  

• Provide regular project updates, meeting notes, and progress reports.
  

• Facilitate timely feedback and approval processes between clients and creative teams.
  

• Ensure all deliverables align with client expectations, creative briefs, and company standards.
  

Budget & Resource Coordination

• Support the development and management of project budgets while ensuring cost efficiency and profitability.
  

• Coordinate allocation of production resources including crew, talent, equipment, studio space, and vendors.
  

• Track project expenses and flag budget risks or overruns in advance.
  

Logistics & Operations

• Coordinate shoot logistics including locations, permits, equipment rentals, transportation, accommodation, and scheduling.
  

• Manage production documentation such as contracts, call sheets, releases, invoices, and project files.
  

• Anticipate and troubleshoot operational or production challenges to ensure continuity and efficiency during shoots and production activities.
  

Post-Production Oversight

• Coordinate post-production workflows including editing, reviews, revisions, approvals, and final delivery timelines.
  

• Conduct quality control checks on all deliverables before client submission.
  

• Oversee final asset delivery, formatting, file management, and project archiving.
  

Qualifications & Requirements

• Minimum of 2 years’ experience in project management, preferably within film, media, photography, advertising, or creative production.
  

• Strong understanding of production workflows across video, photography, and digital content creation.
  

• Excellent organisational, communication, and leadership skills.
  

• Ability to manage multiple projects simultaneously in a deadline-driven environment.
  

• Strong problem-solving skills with high attention to detail.
  

• Proficiency in project management and collaboration tools such as Asana, Trello, Monday.com, ClickUp, or similar platforms.
  

• Client-focused mindset with strong interpersonal and relationship management skills.
  

• Ability to work both independently and collaboratively within a creative team environment.
  

• Experience coordinating productions, shoots, or creative campaigns is an added advantage.
  

Key Performance Indicators (KPIs)

• Timely delivery of projects and client deliverables.
  

• Adherence to approved project budgets.
  

• Client satisfaction and retention.
  

• Efficiency of project coordination and communication.
  

• Quality assurance and reduction of production delays or errors.
  

• Successful management of multiple concurrent projects.
  

Preferred Attributes

• Proactive and solution-oriented.
  

• Calm under pressure and adaptable in dynamic production environments.
  

• Strong sense of accountability and ownership.
  

• Passion for storytelling, media, and creative production.