Person Specifications
For appointment to this position, the person must have: -
- Bachelor of Arts degree in Social Sciences (Human Resource Management, Sociology, Development Studies, Education, Economics, Public/Business Administration, Commerce) or its equivalent from a recognized institution;
- A minimum period of four (4) years relevant cumulative work experience;
- Proficiency in computer applications; and
- Fulfil the requirements of Chapter Six (6) of the Constitution.
The Senior Administration Officer is responsible to the Principal Human Resource Management and Administration Officer for: -
- Facilitating the development and maintenance of proper information retrieval systems including filing departmental documents, correspondence and other materials in the appropriate location.
- Facilitating the receipt and routing of all incoming and outgoing mail and ensures prompt posting / delivery as appropriate.
- Facilitating the travel logistics including processing of travel documents in liaison with the Procurement Officer
- Facilitating the provision of mailing and messengerial services.
- Facilitating the coordination / organization of staff meetings, including venue bookings, travels arrangements, and/or accommodation.
- Coordinating with Finance Division in the maintenance /update of inventories, equipment, and assets of the organization; ensures the same are insured
- Facilitating the maintenance and cleaning of the offices, and ensures adequacy of office supplies & refreshments
- Ensuring the integrity of the use of office equipment such as telephone
- Ensuring that the organization’s office equipment, communication systems and the general state of the offices are in good condition
- Ensuring prompt payment of utility bills
- Perform any other duties as may be assigned.
