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Seniority (Business, strategic management)
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Madison Insurance Group
Banking + 2 more
Description
Qualifications Required
- Bachelor’s degree in Land Economics or Real Estate Management.
- Minimum One (1) Year experience in a property management role in a busy customer-oriented environment.
Skills and Competencies Required
- Familiarity with office management procedures and basic accounting principles.
- Proficient in MS office suite
- Excellent organizational skills
- Excellent communication skills
- Desire to work as part of a team with a strong focus on client needs
- Ability to exercise discretion and maintain confidentiality
- Ability to handle multiple tasks/assignments
Responsibilities
- Oversee and coordinate administrative office activities and operations to foster an efficient, safe and conducive working environment across the Head Office and Branch network.
- Manage the lease records for the branches and the company properties.
- Managing and maintaining company assets at all times while keeping a record of the same.
- Implement and ensure proper filing system for the department.
- Maintaining and updating office inventory, furniture & equipment in liaison with the finance team.
- Ensure all utility bills are settled in time and that there are no service interruptions at the head office and at the branch level.
- Ensuring adequate office supplies at the head office and the branch level.
- Ensuring all permits and other relevant compliance documents are up to date.
- Supervising various service providers and ensuring quality service delivery.
- Liaise with other departments to ensure that all administrative work is done.
- Monitor utility bills and ensure invoices are remitted for approval and payment in a timely manner.
- Circulate relevant branch and tenant records such as lease agreements, compliance documents, invoices, receipts.
- Ensure the store inventory is properly managed by keeping a good record.
- Maintain lease and contract documents within the property management department.
- Monitor and maintain the property maintenance work order register and assist in the preparation of status reports of ongoing work orders.
- Respond to tenant, staff and branch concerns/complaints in a timely manner.
- Submit timely reports and prepare presentations as assigned by the head of the department.
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