Published

Profession

Industry

Seniority

Mid-level Jobs in Kenya

857

jobs

Sanergy

Fuzu Exclusive
Hr Administration Manager

Nairobi, Kenya

Odex Chemicals Limited

Fuzu Exclusive
Logistics Manager

Nairobi, Kenya

Bright International Academy

Fuzu Exclusive
Teacher (Cambridge Curriculum)

Mombasa, Kenya

Capwell Industries Limited

Fuzu Exclusive
Production Accountant

Thika, Kenya

Lifeway House

Fuzu Exclusive
Counselling Psychologist

Nairobi, Kenya

Rangechem Pharmaceuticals

Fuzu Exclusive
Finance Manager

Nairobi, Kenya

Simba Corporation

Fuzu Exclusive
Sales Executives - Heavy Commercial Vehicles

Nairobi, Kenya

Dakawou Transport Limited

Fuzu Exclusive
Human Resource Manager

Nairobi, Kenya

Odex Chemicals Limited

Fuzu Exclusive
Credit Controller

Nairobi, Kenya

Get personalised job alerts directly to your inbox!

Discount Business Centre

Fuzu Exclusive
Data Entry

Nairobi, Kenya

Fuzu Exclusive

Hr Administration Manager

Closing: Jun 2, 2022

11 days remaining

Published: May 19, 2022 (3 days ago)

Job Requirements

Education:

Blur Text

Work experience:

Blur Text

Language skills:

Blur Text

Job Summary

Contract Type:

Blur Text

Sign up to view job details.

We are looking for an exceptional individual to join our team as a HR Administration Manager (Talent Operations Manager). The role holder will handle the following responsibilities:

  • Provide leadership to the talent operations team

  • Overall HR Administration

  • Overall Office Management

  • IT Administration


Responsibilities

We are looking for an exceptional individual to join our team as a HR Administration Manager (Talent Operations Manager). The role holder will handle the following responsibilities:

  • Provide leadership to the talent operations team

  • Overall HR Administration

  • Overall Office Management

  • IT Administration


  1. Leadership

  • Support, lead and coach the team in problem-solving, implement immediate actions, develop corrective actions and implement preventive actions assigned.

  • Motivate and coach your team and ensure they are accountable for work quality, timeliness

  • Identify, create and implement development plans for the Talent Operations team

  • Lead team resourcing (staff planning, leave planning, succession planning)

   2. HR Administration.

  • Standardize and regularly update all key processes of Talent Operations, measure performance (quality, timeliness, customer feedback) of all major processes and undertake improvement initiatives

  • Work with colleagues to identify the pain points in the administrative processes (contracts). and generate teammate-centered improvements that remove bottlenecks

  • Payroll; Primary point of contact on all matters payroll, this includes reviewing final payments for accuracy and compliance with labour laws. Coordinate with Accounts Manager and Director in preparation of monthly payroll.

  • Statutory payments and compliance; Ensure the organization has up-to-date compliance NSSF, NHIF, and NITA compliance certificates filed by Talent Operations specialist and assist in resolving any Group Life schemes, Group Personal Accidents schemes, etc. Manage all insurance schemes’ benefits contracts and assure high-quality coverage for all staff. Ensure that all benefits have been renewed on time, employees are sensitized to the benefits provided by the company and drafting benefits guidelines in collaboration with the communication team challenges encountered during the process.

  • Benefits: Manage employee benefit plans/programs e.g. Pension schemes, Staff Medical schemes,

  • Casuals management; Ensure casuals have been paid in a timely manner, issues raised are resolved in a timely manner and the company is compliant with all applicable laws and regulations governing casuals engagement.

  • Employee data and documentation; Ensure all employees have contracts, all correspondence letters are shared in a timely manner, casuals and fellows transitions are done as requested, ensure HRIS and physical employee files are up to date, and requested reports are submitted in a timely manner.

  • Ensure Onboarding is well integrated with functional onboarding and ensure sessions for all new employees have been planned and conducted as well as management of staff exits

     3. Office Management for all offices

  • Developing, reviewing, and improving administrative procedures and systems and devising ways to streamline processes

  • Facilities Management; In charge of office management including budgets, supplies, and remote/hybrid working needs.

  • Oversee facilities services and maintenance activities

  • Organize and supervise other office activities (recycling, renovations, event planning, etc.)

  • Library Management

  • Ensure the company phone is used appropriately and the message conveyed to teammates

  • Management of incoming mails and postal company box to ensure payment has been done

  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints

  • Prepare the department budget and develop a tool for cost control.

  • Monitor costs and expenses to assist in budget preparation

  • Manage office petty cash

     4. IT Administration.

  • Reviewing equipment purchase plans with the IT, Talent, and the finance/procurement team to ensure teammates have the tools needed to perform their work.

  • Managing IT internet service providers' payments.

     5. Additional duties

  • Supervise all travel and hotel arrangements for staff and visitors as requested.

  • Emergency Task Force; attend meetings and implement policies

  • Attend team leadership meetings as a way to receive team objectives and work with the General manager to break down team objectives into manageable tasks

  • Ensure operations adhere to policies and regulations


    Qualifications

  • Bachelor’s degree in human resources management, business administration, or a related field.

  • Minimum of 5-7 years experience in human resources.

  • Ability to work with managers to assess complex issues pragmatically.

  • Ability to define problems, establish facts, analyze situations and make decisions.Good understanding of labor laws

  • Excellent organizational skills and ability to prioritize

  • Interpersonal with good communication skills

  • Strong understanding of confidentiality as it relates to Human Resources

  • Must be approachable and helpful.

  • Strong critical thinking skills.

  • Good ethical judgment.

  • Proficiency using Microsoft Office Suite

  • A team player with leadership skills

     Job Location

Nairobi (Hybrid)


Applications submitted via Fuzu have 32% higher chance of getting shortlisted.