Minimum Qualifications

• Bachelor’s Degree in Procurement and Supply Chain Management, Logistics Management, Commerce, Business Administration (Procurement Option), or a related field from a recognized institution.

• Professional certification and membership with the Institute of Procurement Professionals of Uganda (IPPU) and/or Chartered Institute of Procurement and Supply (CIPS) is required.

• Minimum of five (5) years’ relevant experience in procurement within a large and reputable organization.

• Demonstrated experience working with ERP systems, preferably Oracle ERP, Microsoft ERP, or similar enterprise procurement solutions.

1 Procurement Planning and Execution

• Review specifications, Bills of Quantities (BOQs), and Terms of Reference (TORs) submitted by user departments to ensure completeness and compliance.

• Provide timely procurement guidance and feedback to user departments.

• Prepare solicitation and bidding documents for approval by the Contracts Committee.

• Conduct procurement processes in accordance with PPDA regulations and company policies.

2 ERP Procurement System Management

• Support the implementation and administration of the Oracle ERP Procurement-to-Pay (P2P) cycle.

• Manage procurement-related system activities including requisitioning, sourcing, supplier registration, supplier qualification, contract management, and reporting.

• Support inventory-related transactions including receiving, returns, and material management processes.

• Ensure data accuracy and integrity within procurement systems.

3 Supplier and Contract Management

• Maintain an updated supplier database and supplier performance records.

• Coordinate supplier registration, qualification, and evaluation processes.

• Monitor supplier performance and recommend improvements where necessary.

• Support contract administration activities and ensure proper documentation of procurement records.

4 Stakeholder Coordination

• Liaise with user departments to ensure procurement requirements are clearly defined and delivered on time.

• Coordinate with Stores, Engineering, Catering, and other departments regarding delivery and receipt of procured items.

• Provide procurement support and advisory services to internal stakeholders.

5 Compliance and Governance

• Ensure compliance with the PPDA Act, PPDA Regulations, and Uganda Airlines Procurement Manual.

• Maintain complete and accurate procurement records for audit and accountability purposes.

• Ensure transparency, fairness, and integrity throughout the procurement process.

• Support internal and external procurement audits and implement recommendations as required.

6 Reporting and Continuous Improvement

• Prepare periodic procurement performance reports.

• Monitor procurement activities and recommend process improvements.

• Support initiatives aimed at improving procurement efficiency and cost effectiveness.

• Contribute to the continuous improvement of procurement systems and procedures.