Qualifications

• Degree or Diploma in Purchasing & Supplies, Procurement, Accounting, Finance, or related field
  
• Professional certification or progress toward CIPS or KISM is an added advantage
  
• 1–3 years’ experience in receiving, stores, procurement, or cost control, preferably in a hotel environment
  
• Experience working with inventory management or ERP systems
  
• Strong attention to detail with ability to verify quality, quantity, prices, and shelf life of goods
  
• Good numerical skills and ability to support reconciliations and accounts payable processes
  
• Basic knowledge of accounting principles and inventory procedures
  
• Understanding of audit requirements and documentation control
  
• Knowledge of food safety and hygiene standards (especially for F&B supplies) is an added advantage
  
• Good communication and coordination skills
  

• Support and encourage the objective of cost control and maintain records for audit.
  
• Maintain records for municipality and local authority requirements.
  
• Update the purchasing manager and on rejected deliveries, short supplies and non-supply of products for alternative actions.
  
• Ensure the quality, quantity; prices and self life of the incoming supplies are according to the purchase orders.
  
• Where appropriate, obtain specialist opinion on the quality of the supply from the department concerned.
  
• Secure the product received on behalf of the hotel and arranged deliver to the respective department or stores without delays.
  
• Create credit notes where appropriate.
  
• Documentation of hotel properties returned, send out for repairs and refilling etc; and follow-up on their return.
  
• Update the accounts payable with all supporting at the end of the day.
  
• Maintain updated documents related to supplies on order in fine and in the inventory system.
  
• Assist the Assistant and Cost Controller for month-end inventories and their reconciliations.
  
• Assist the Assistant and Cost Controller in administration of the Inventory system.
  
• To assist in carrying out quarterly, bi-yearly, yearly inventory of operating equipment.
  
• To carry out any other reasonable duties as assigned by the Cost Controller and Assistant Cost Controller.
  
• Respect the policies and procedures implemented on the process of receiving