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Junior Accounts Officer

Closing: Apr 10, 2024

This position has expired

Published: Mar 28, 2024 (28 days ago)

Job Requirements

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Work experience:

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Job Summary

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  • Manages an accurate financial administration (creditors, debtors, salary administration, ledgers) and monitors the cash flow, the goods flow, accounts, and other financial transactions accurately.
  • Creates and manages the Chart of Accounts.
  • Develops control policies and processes.
  • Prepares estimates, invoices, and purchase order.
  • Responsible for the preparation of Monthly and Annual budgets.
  • Analyzes financial discrepancies and ensures all discrepancies are discussed and resolved with the concerned department.
  • Reports unsolved discrepancies to the Line Manager.
  • Ensures all invoices for OPEX and CAPEX (goods, services, utilities and investments) are coded and booked accurately.
  • Ensures the invoices are controlled and approved by the line management, before processing in the bookkeeping system.
  • Sets up a monthly report.
  • Post all expenses and receivables daily.
  • Prepares monthly management and accounting reports.
  • Maintains and updates product/service list and pricing on QuickBooks.
  • Work in collaboration with Operations with respect to BOMs, to maintain an accurate Cost of goods and pricing of products and services on Quickbooks to reveal actual profit margin
  • Follows up with the Business Operations Manager on outstanding payments from Clients and sends reminders on Quickbooks.
  • Maintains accurate data of approved vendors on Quickbooks and prepares Purchase Orders
  • Monitors and updates Inventory list on Quickbooks
  • Verifies payroll and ensures in collaboration with HR, that salaries are paid to the B.O.S employees on time
  • Uploads approved payments on Company Internet Banking platform
  • Maintains cordial and professional relationship with Company’s bank relationship officers
  • Responsible for transacting with company’s Bank accounts.
  • Ensures the right VAT administration & Federal Tax is applied in the company.
  • Oversees the administration of petty cash funds and reimbursement after approval by the CEO.
  • Manages financial liabilities of the company, especially with respect to correspondence with our Bankers
  • Manages the invoices for company projects and sends estimates and invoices to clients.
  • Maintains company asset register.
  • Manages the receipts and deposits of cash and bank transactions, including foreign transfers, to ensure the accuracy of BOS’ financial position.
  • Manages processing of invoices, prepares cheques, monitors payment terms, and maintains appropriate records.
  • Ensures that the financial management reports are produced on a timely basis.
  • Manages all State and Federal tax receipts.
  • Makes timely payment to the tax authorities after approval by the Line Manager and maintains a good relationship with the tax authorities.
  • Carries out price verification
  • Other duties as assigned.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: the provided email address using the Job Title as the subject of the mail.

Responsibilities
  • Manages an accurate financial administration (creditors, debtors, salary administration, ledgers) and monitors the cash flow, the goods flow, accounts, and other financial transactions accurately.
  • Creates and manages the Chart of Accounts.
  • Develops control policies and processes.
  • Prepares estimates, invoices, and purchase order.
  • Responsible for the preparation of Monthly and Annual budgets.
  • Analyzes financial discrepancies and ensures all discrepancies are discussed and resolved with the concerned department.
  • Reports unsolved discrepancies to the Line Manager.
  • Ensures all invoices for OPEX and CAPEX (goods, services, utilities and investments) are coded and booked accurately.
  • Ensures the invoices are controlled and approved by the line management, before processing in the bookkeeping system.
  • Sets up a monthly report.
  • Post all expenses and receivables daily.
  • Prepares monthly management and accounting reports.
  • Maintains and updates product/service list and pricing on QuickBooks.
  • Work in collaboration with Operations with respect to BOMs, to maintain an accurate Cost of goods and pricing of products and services on Quickbooks to reveal actual profit margin
  • Follows up with the Business Operations Manager on outstanding payments from Clients and sends reminders on Quickbooks.
  • Maintains accurate data of approved vendors on Quickbooks and prepares Purchase Orders
  • Monitors and updates Inventory list on Quickbooks
  • Verifies payroll and ensures in collaboration with HR, that salaries are paid to the B.O.S employees on time
  • Uploads approved payments on Company Internet Banking platform
  • Maintains cordial and professional relationship with Company’s bank relationship officers
  • Responsible for transacting with company’s Bank accounts.
  • Ensures the right VAT administration & Federal Tax is applied in the company.
  • Oversees the administration of petty cash funds and reimbursement after approval by the CEO.
  • Manages financial liabilities of the company, especially with respect to correspondence with our Bankers
  • Manages the invoices for company projects and sends estimates and invoices to clients.
  • Maintains company asset register.
  • Manages the receipts and deposits of cash and bank transactions, including foreign transfers, to ensure the accuracy of BOS’ financial position.
  • Manages processing of invoices, prepares cheques, monitors payment terms, and maintains appropriate records.
  • Ensures that the financial management reports are produced on a timely basis.
  • Manages all State and Federal tax receipts.
  • Makes timely payment to the tax authorities after approval by the Line Manager and maintains a good relationship with the tax authorities.
  • Carries out price verification
  • Other duties as assigned.

How to Apply
Interested and qualified candidates should send their CV and Cover Letter to: the provided email address using the Job Title as the subject of the mail.

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