Required Qualifications and Experience

The ideal candidate must have:

• Strong communication, organizational, report-writing, and interpersonal skills.
  
• Proficiency in Microsoft Office Suite and project management tools.
  
• Experience supporting high-level meetings and multi-stakeholder engagements
  
• Professionalism, discretion and attention to detail skills.
  
• Excellent coordination and time management skills.
  
• Problem-solving and proactive thinking.
  
• Ability to work independently and collaboratively.
  
• Strong stakeholder management abilities.
  

• Support the planning, coordination, and implementation of high-level meetings, workshops, conferences, stakeholder engagements, and other project-related events.
  
• Coordinate schedules, logistics, invitations, briefing materials, and meeting documentation to ensure seamless execution of activities.
  
• Monitor project timelines, deliverables, and action points, ensuring timely follow-up and completion.
  
• Assist in the preparation of project work plans, activity schedules, progress reports, and implementation updates.
  
• Liaise with internal and external stakeholders, including government officials, partners, consultants, and service providers, to facilitate effective project delivery.
  
• Support stakeholder relationship management by coordinating communications, follow-up actions, and engagement activities.
  
• Represent the organization professionally during meetings, engagements, and project-related events, as delegated.
  
• Prepare and maintain meeting agendas, minutes, presentations, concept notes, correspondence, and other project documentation.
  
• Maintain accurate records, filing systems, and databases for project information, reports, and stakeholder engagements.
  
• Support procurement processes, vendor coordination, and operational logistics required for project implementation.
  
• Assist in budget monitoring, expense tracking, and the documentation of project expenditures.
  
• Prepare detailed reports, summaries, and briefing materials arising from meetings, consultations, and project activities.
  
• Document decisions, resolutions, outcomes, and agreed action points, and ensure appropriate follow-up.