The Food and Agriculture Organization
Technical Specialist (Land Governance and County Coordination)
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Victory Farms
Agriculture + 2 more
Description
Key Responsibilities:
- Procurement Operations
- Receive and review purchase requisitions from user departments.
- Source quotations from approved suppliers in accordance with procurement policies.
- Prepare quotation analysis and supplier comparison reports.
- Raise and process Purchase Orders (POs) upon approval.
- Follow up with suppliers to ensure timely delivery of goods and services.
- Coordinate with requesting departments on procurement requirements and delivery schedules.
2. Supplier Management
- Maintain and update supplier database and records.
- Support supplier onboarding and due diligence processes.
- Monitor supplier performance regarding quality, cost, and delivery.
- Assist in resolving supplier-related issues and discrepancies.
3. Inventory and Logistics Support
- Coordinate with stores and user departments to ensure proper receipt of goods.
- Follow up on pending deliveries and back orders.
- Support shipment tracking and logistics coordination where applicable.
- Verify delivery documentation and ensure completeness of records.
4. Compliance and Documentation
- Maintain accurate procurement records and filing systems.
- Ensure all procurement activities comply with company policies and procedures.
- Support procurement audits by providing required documentation.
- Prepare procurement reports and spend analysis as required.
5. Cost Control and Reporting
- Assist in identifying cost-saving opportunities.
- Support market research and supplier benchmarking activities.
Qualifications & Experience
Bachelor’s Degree or Diploma in Procurement & Supply Chain Management, Logistics, or a related field.
3 years of experience in procurement, supply chain, logistics.
Skills & Competencies
- Understanding of procurement principles and processes.
- Strong analytical and numerical skills.
- Excellent communication and interpersonal skills.
- Good negotiation and supplier management skills.
- Attention to detail and accuracy.
- Proficiency in Microsoft Excel, Word, and ERP systems.
- Ability to manage multiple tasks and meet deadlines.
- High level of integrity and professionalism.
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