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PATH
Non-profit + 1 more
Description
Requirements
- A bachelor’s degree in any business-related field with a specialization /bias in procurement.
- Up to date KISM membership.
- A master’s degree in business administration or equivalent and CIPS qualification will be an added advantage.
- A minimum of 6 years’ progressive relevant experience preferably in NGO sector.
- Outstanding communication skills including interpersonal communications, problem solving, strong writing skills and fluency in English with the ability to communicate effectively with a wide range of stakeholders.
- Excellent report writing, presentation and minutes taking skills.
- Detail oriented; high degree of accuracy and strong analytical skills.
- Ability to interpret policies and regulations and develop implementing procedures.
- In depth knowledge of United States Government grant and procurement regulations, systems, and procedures for managing complex grant programs with many partners and beneficiaries
- Advanced Knowledge of Excel, Word, Outlook, Business World, and other Microsoft Office products are highly desirable.
- Strong organizational skills with the ability to create and implement procurement systems and prioritize workload.
- High standards of integrity.
- Hands-on experience with ERPs with embedded procurement module
- Ability to work flexibly and collaboratively as part of a team.
Responsibilities
- Carry out procurement processes in line with the PATH laid down policies as well as donor regulations and the laws of the land and be a lead custodian of these policies and regulations.
- Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
- Routinely sensitize the project staff on procurement processes.
- Sit in procurement review committee meetings and take minutes of the deliberations.
- Track orders and confirm system lead times, delivery dates, and costs.
- Conduct routine vendor circularization and accounts reconciliations
- Prepare weekly accurate and complete management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
- Participates in developing, facilitating, implementing, monitoring, and reviewing the project’s procurement plans
- Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
- Identify opportunities and implement actions aimed at achieving efficiencies and value maximization in procurement processes.
- Advise/update the procurement review committee on emerging issues/trends on procurement
- Ensure that invoices are properly supported before any payment consideration
- Facilitate good mutual business relationships with suppliers/vendors.
- Maintain accurate, up to date and complete records in required formats for all procurement transactions.
- Perform any other relevant duties as may be assigned from time to time.
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