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Closing: May 26, 2022

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Published: Apr 29, 2022 (23 days ago)

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Job Summary

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Proten International is a leading international Human Resource and Management Consulting firm which provides a range of Advisory and Transformation solutions. Our focus is to align every organisation’s activities relating to People, Process and Technology closely with its business strategy and vision.


Requirements

  • A Bachelor's Degree or equivalent.
  • A minimum of 1 year of work experience.
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands-on experience with office machines (e.g. fax machines and printers)
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational, planning and relationship building skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Reliability and discretion: you will often learn of confidential matters
  • Adaptability and the ability to ‘make things happen
  • Attention to detail
  • Patient and friendly personality
  • Team player.


Responsibilities
Proten International is a leading international Human Resource and Management Consulting firm which provides a range of Advisory and Transformation solutions. Our focus is to align every organisation’s activities relating to People, Process and Technology closely with its business strategy and vision.


Requirements

  • A Bachelor's Degree or equivalent.
  • A minimum of 1 year of work experience.
  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands-on experience with office machines (e.g. fax machines and printers)
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational, planning and relationship building skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • Reliability and discretion: you will often learn of confidential matters
  • Adaptability and the ability to ‘make things happen
  • Attention to detail
  • Patient and friendly personality
  • Team player.


Responsibilities

  • Serve as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, Shopping
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition, budgets and arrange necessary repairs
  • Organize office operations and procedures and oversee general office operations
  • Purchase office supplies and equipment and maintain proper stock levels.
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Provide general support to visitors/members
  • Assist in the onboarding process for new hires
  • Address employee’s queries regarding office management issues (e.g. stationery, hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Assist in the planning of in-house or off-site activities; like parties, celebrations and conferences
  • Welcome visitors, answer incoming phone calls and deliver world-class service to our visitors/members.
  • Coordinate appointments and meetings and manage staff calendars and schedules.
  • Coordinate domestic and international travel, including flight, hotel, and car rental reservations.
  • Book transport and accommodation for staff and visitors/ members
  • Commit to the team and individual quotas/goals
  • Meet company expectations for excellent customer service
  • Maintain a friendly, professional tone at all times


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