Published

Profession

Industry

Seniority

Government, community development, public services Jobs in Uganda

32

jobs

Fhi 360

MOSAIC Technical Assistant, Gender Integration And Youth Engagement

Kampala, Uganda

PostBank Uganda

Graduate Trainees

Kampala, Uganda

World Bank

Team Assistant

Kampala, Uganda

ZOA-Uganda

Project Officer – Green Energy (Solar)

Kampala, Uganda

ZOA-Uganda

Project Officer – Green Energy (Biomass)

Kampala, Uganda

Acord International

Programme Manager – Gulu

Gulu, Uganda

Population Services International

Monitoring And Evaluation Officer

Kampala, Uganda

United Nations Volunteers (UNV)

Local And Community Development Specialist – Climate Change, Kasese

Kampala, Uganda

United Nations Volunteers (UNV)

Local And Community Development Specialist – Climate Change, Arua

Kampala, Uganda

Get personalised job alerts directly to your inbox!

United Nations Volunteers (UNV)

Local And Community Development Specialist – Climate Change, Gulu

Kampala, Uganda

MOSAIC Technical Assistant, Gender Integration And Youth Engagement

Closing: May 25, 2022

7 days remaining

Published: May 13, 2022 (5 days ago)

Job Requirements

Education:

Blur Text

Work experience:

Blur Text

Language skills:

Blur Text

Job Summary

Contract Type:

Blur Text

Sign up to view job details.

Job Summary:

Provide basic administrative support on a core project and/or technical operations (e.g., coordinating meetings, making travel arrangements, processing expense reports). Supports the planning and execution of project and technical initiatives. Assist with the monitoring of progress towards attainment of objectives and deadlines, reporting results to appropriate staff. Communicates extensively with staff and colleagues.

Education

Associate Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Field.

Experience:

• Typically requires 0 - 2 years of relevant administrative experience supporting projects and/or a technical practice area.

• Prior experience in a non-governmental organization (NGO) preferred.

• Prior experience using Microsoft Office Suite preferred.


Responsibilities

Job Summary:

Provide basic administrative support on a core project and/or technical operations (e.g., coordinating meetings, making travel arrangements, processing expense reports). Supports the planning and execution of project and technical initiatives. Assist with the monitoring of progress towards attainment of objectives and deadlines, reporting results to appropriate staff. Communicates extensively with staff and colleagues.

Education

Associate Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology and Youth or a Related Field.

Experience:

• Typically requires 0 - 2 years of relevant administrative experience supporting projects and/or a technical practice area.

• Prior experience in a non-governmental organization (NGO) preferred.

• Prior experience using Microsoft Office Suite preferred.


Programmatic Support:

• Provide administrative support including calendar management, scheduling, and managing expenses.

• Attend project meetings and prepares pre-meeting and post-meeting notes and memos.

• Plan for project-related meetings; booking conference rooms; ordering catering; preparing materials, etc.

• Support logistical arrangements for events, conferences, and workshops, including invitations, and procurement of materials, supplies, refreshments, etc.

• Support departments, practices and/or projects to manage electronic files and/or review to ensure completion.

• Provide communication support; compile folders for external stakeholders; keep track of communications materials inventory and work with teams to request additional materials, as needed.

• Support logistical arrangements for events, conferences, and workshops, including invitations, and procurement of materials, supplies, refreshments, etc.

• Taking meeting notes and maintain project files. Maintains filing system of sub-award documents.

Programmatic Administration:

• Support travel activities for staff and consultants including preparation of expense authorizations, obtaining client travel approval, working with Travel Department to obtain air tickets and advances, and supporting travel expense reporting when required.

• Assist in the collection of information for use in reports and formats report drafts.

• Maintain distribution list for project reports.

• Send reminders to keep team on track with reporting deadlines.

• Serve as a backup to others at same level.

• Set up document management site (file share sites).

• Maintain, copy, and coordinate storage and archiving of files.

Technical Requirements:

• Assist in technical data collection, review and basic analysis.

• Provides basic technical support in the development and dissemination of tools, materials, reports, papers, and intervention for projects.

• Under supervision conducts searches of published literature, mobile software sites, blogs, on evolving issues.

• Provides technical administrative support to workplan preparation and finalization.

Operational Support (Security, IT, HR, etc.):

• Post job descriptions.

• Arrange interviews.

• Set-up technology for meetings.

• Troubleshoots equipment issues.

• Keep and update list of contacts.

Finance Support:

• Payment processing: receive invoices in financial system of record, compile payment packages, obtain approvals and submit for processing.

• Consultant support: compile consultant agreement packages, obtain approvals, and upload in financial system of record.

• Provide point of contact support for project staff, such as processing reimbursement requests and invoices.

• May contribute to the development of the project’s budget process.

• Read and interpret budget to understand tracking.

• May suggest budget items/approach for tasks.

• Set up purchase orders in the finance system of record (HQ only).

• May help track down cost information (other direct costs (ODCs), hotel costs, etc.).

Business Development and Proposal Management Support:

• Contract deliverables support and tracking: as needed, support with reviewing/uploading project reports and deliverables to the Development Experience Clearinghouse and to the internal Knowledge Exchange.

• Support business development efforts including assisting with proposal recruitment, document formatting, organizational chart formatting, and performing desk research, as needed.


Applications submitted via Fuzu have 32% higher chance of getting shortlisted.