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Sokowatch

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Procurement Manager - Expansions

Nairobi, Kenya

Fuzu Exclusive

USAID Shipping And Travel Assistant (Current Mission Employees Only)

Closing: Dec 15, 2021

12 days remaining

Published: Dec 2, 2021 (1 day ago)

Job Requirements

Education:

Bachelor's degree

Work experience:

2 years

Language skills:

English

Job Summary

Contract Type:

Full time

Job Summary
  • This position is IP Shipment and Travel Liaison for the Executive Office, USAID Nigeria.
  • The incumbent performs a variety of duties for implementing Partners relating to shipping and logistics, including but not limited to facilitating clearance of incoming shipments, arranging the export formalities on outgoing shipments, travel, logistics and principally acting as a liaison between USAID and its IPs.
  • The incumbent also assists the Travel Assistant on behalf of Mission staff.

Qualifications and Evaluations

Requirements:

  • Physical Demands: The work requested does not involve undue physical demands.
  • Education Requirements: Minimum of College / University studies in Public Relations, Business Administration, Transportation, Planning and Management, Supply Chain Management, or related Social Science courses is required.


Responsibilities
Job Summary
  • This position is IP Shipment and Travel Liaison for the Executive Office, USAID Nigeria.
  • The incumbent performs a variety of duties for implementing Partners relating to shipping and logistics, including but not limited to facilitating clearance of incoming shipments, arranging the export formalities on outgoing shipments, travel, logistics and principally acting as a liaison between USAID and its IPs.
  • The incumbent also assists the Travel Assistant on behalf of Mission staff.

Qualifications and Evaluations

Requirements:

  • Physical Demands: The work requested does not involve undue physical demands.
  • Education Requirements: Minimum of College / University studies in Public Relations, Business Administration, Transportation, Planning and Management, Supply Chain Management, or related Social Science courses is required.


On issues including, but not limited to:

  • Preparation of Introduction Letters to Nigerian Embassies abroad, requesting issuance of various visa (Subject to Regularization, Business, and Tourist) for IP and non-diplomatic staff of USAID, and follows through to ensure visas are obtained promptly, resolving problems that may arise.
  • Regularizes the stay of expatriates (e.g., IP expatriates and non-diplomatic staff of USAID) after their arrival in Nigeria and facilitates issuance of multiple-entry visas and CERPACs (Resident Permits), by requesting MBNP to issue a letter of request to the Nigerian Immigration Service (NIS). Upon receipt of the letter from MBNP,
  • Follows the request up with the Nigerian Immigration Service and ensures all relevant visas and permits are issued.

Visa Processing: 25%

  • (IP and non-diplomatic staff of USAID); Facilitates registration of IPs with the Ministry of Budget and National Planning (MBNP); Processes VAT exemptions and other tax-related issues.
  • Facilitates shipping and transportation (of official commodities, pets, Household Effects, Unaccompanied Baggage, or Personally Owned Vehicle).
  • Facilitates registration of Official Program Vehicles with the Federal Road Safety Commission.
  • Facilitates processing of Pet Import/Export Permits from the Ministry of Agriculture; Troubleshoots Aviation/Airport issues.
  • Processes applications for program vehicle insurance and advises on Nigerian Government policies related to this action Handles all issues relating to the transfer and sale of POVs for IPs.
  • Facilitates obtaining branding labels for IPs, and tags for project vehicles, POVs, and processing of drivers licenses for non-diplomatic staff of USAID.
  • Handles all administrative and logistics support requested by IPs, as time permits.

Maintains and Develop Contact with Host-Government Officials: 20%

  • (Especially with the officials of MFBNP and NIS), handling issues affecting IP operations in Nigeria.
  • Develops and maintains a database showing contact information for the host-government officials mentioned above, to include names, addresses, telephone numbers, Ministry, etc. The database is updated on a regular basis.

Backstops for Travel Assistant: 20%

  • Duties include but are not limited to processing international and in-country travel requests and authorizations using Agency-approved software (e.g., ServiceNow, E2 and e.g., Liaises across mission offices to coordinate scheduling and paperwork for approval of in-country travel. Coordinates with RSO Liaison to track approval/denial rates for in-country travel.

TDYer Support: 10%

  • Manages hotel reservations, cancellations, and modifications for TDY travelers from other USAID missions. Negotiates USG rates with the hotels and attends meetings on behalf of USG with the USG approved hotels.


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