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Project, program management Jobs in Africa

205

jobs

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The People Practice

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Kenya
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Fuzu

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Foundations Operations Officer

Closing: May 2, 2024

7 days remaining

Published: Apr 24, 2024 (1 day ago)

Job Requirements

Education:

Work experience:

Language skills:

Job Summary

Contract Type:

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QUALIFICATIONS
  • Bachelor’s degree in a business related field e.g. Development Studies, Economics, Marketing, Communications, Sociology
  • 3-5  years of experience in a busy community facing environment   
  • Ability to set priorities and to lead planning processes; 
  • Ability to execute tasks with eye on details 
  • Ability to think critically, objectively and strategically.
  • Excellent analysis and report writing skills 
  • Excellent communication and interpersonal skills 
  • Excellent writing skills coupled with eye on details 
  • Excellent adherence to strict timelines 
  • Excellent group/team organisation skills
  • Excellent adherence to strict timelines 
  • Excellent group/team organisation skills 


Responsibilities
QUALIFICATIONS
  • Bachelor’s degree in a business related field e.g. Development Studies, Economics, Marketing, Communications, Sociology
  • 3-5  years of experience in a busy community facing environment   
  • Ability to set priorities and to lead planning processes; 
  • Ability to execute tasks with eye on details 
  • Ability to think critically, objectively and strategically.
  • Excellent analysis and report writing skills 
  • Excellent communication and interpersonal skills 
  • Excellent writing skills coupled with eye on details 
  • Excellent adherence to strict timelines 
  • Excellent group/team organisation skills
  • Excellent adherence to strict timelines 
  • Excellent group/team organisation skills 


Support the Manager, Foundations Operations in:

Foundations Operations 

  • Foundations’ proposal review and reporting process to ensure quicker turn round. 
  • Correspondence management 
  • Board papers’ ad minutes management according to SLAs 
  • Management of Foundations’ filing/document management system 

Employee Engagement 

  • Updating and operationalisation of the employee engagement framework 
  • Manage the employee engagement programme – e.g. Secondment, Shiriki Heroes, mentorship and coaching, community engagement, reporting
  • Document, report and share results and learnings of employee engagement on monthly and quarterly basis 

 

Brand positioning 

  • Timely liaison with the agencies, business partners and staff on events- briefing, planning, execution for both internal and external events for the Foundation 
  • Manage the monthly, quarterly, and annual analysis and reporting on events to inform planning and execution of subsequent events.
  • Maintain all Foundations’ brand assets – audits and updating.

Documentation of the Board of Trustees’ Meetings

  • Manage timely documentation for the Foundations’ Board of trustees– Board packs, minutes, and related documents as per SLAs
  • Coordinate delivery of the recommendations/action points from the Foundations’ Board meetings. 

Partner Management and Documentation 

  • Coordinate Foundations’ quality proposal reviews and summaries for the Trustees within the stated SLAs
  • Provide monthly proposal review analytics based on the numbers, themes etc 
  • Manage programmes/projects documentation for easy retrieval – proposals, queries, feedback communication, reports, photos, videos, success stories etc 
  • Manage the updating of the Foundations’ projects/programmes’ tracker. 


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