Administrative Assistant

Qualifications and Requirements

Education:

• Bachelor's degree in Administration, Management, or a related field, or equivalent work experience.

Experience:

• Proven experience in administrative or support roles, preferably within the nonprofit or humanitarian sector.

Skills:

• Proficient in office software (e.g., Microsoft Office Suite, Google Workspace).

• Strong organizational and multitasking abilities.

• Excellent written and verbal communication skills.

• Ability to handle confidential information with discretion.

Personal Attributes:

• Strong attention to detail and problem-solving skills.

• Ability to work independently as well as in a team environment.

• Adaptability to changing priorities and fast-paced environments.

• The Administrative Assistant will oversee admin support functions for GHIV Africa

• Coordination of travel/accommodation arrangements for staff

• Oversee Flight booking for all staff

• Take weekly staff meeting minute and submit it before the last day of the week

• Making arrangements for all training, workshops, meeting and general day-to-day administration in terms of compound and equipment maintenance and repairs.

• Follow up with the Finance Unit to ensure that suppliers' accounts are settled on time.

• Ensure that all activities are accurately documented and arranged.

• Secure and systematic filing of all administrative-related documents, contracts, etc.

• Track all MOU in the organization to ensure they are up to date and renew those due for renew.

• Be the custodian of the asset register and ensure Quarterly follow-up and generate report together with the supervisor

• Direct Supervision over office cleaners