Financial planning, budgeting and reporting for assigned projects
Implements and oversee a detailed financial reporting process in accordance with Jhpiego's established financial system.
Prepares the monthly financial report by using adapted finance software (QuickBooks) and ensures accuracy.
Use various software applications such as spreadsheets, relational databases, statistical packages, and graphic packages to assemble, analyze, and format data and/or reports
Ensures financial management systems provide accurate, current, and complete disclosure of financial transactions
Works collaboratively with the Director of Finance and Operations to ensure proper project and financial reporting, spending and compliance with project terms and conditions.
Closely monitors cash flow and assures budgets are followed so spending is on track
Implements and guide staff on policies and procedures and lead trainings, as needed
Support financial reporting process to donors as needed

Bank and Cash Management:

Perform daily, weekly, or monthly reconciliation of all bank accounts against general ledger records.
Identify, investigate, and resolve variances, errors, or missing transactions, and immediately escalate issues to line manager
Prepare and post journal vouchers or adjusting entries for resolved items.
Monitor cash positions, direct deposits, and collection accounts.
Maintain bank correspondence and follow ups
Ensure sufficient funds are always available to meet project needs
Review petty cash management system and ensure compliance across the country program
Serves as Jhpiego’s liaison with banking officials

Receivables and Payables:

Review requests for travel and project advances.
Ensure advance requests follow Jhpiego laid down policy and procedures and approved budgets.
Collect and review receipts, invoices, and travel expense reports after trips or completion of project activities.
Check that all expenses align with the original advance amount/purpose.
Calculate unused cash and ensure refunds to Jhpiego.
Post all approved travel expenses in the financial management system.
Calculate, deduct, and account for mandatory government taxes on invoices (such as VAT, WHT, PAYE etc).
Prepare scheduled remittance on time to statutory tax authorities.
Archive digital and physical payment documents, e.g. tax receipts, and ensure financial records are properly maintained and readily available during audits.

Other duties:

Support the Finance and Operations Director to facilitate the work of external audits
Support the Finance and Operations Director to draft responses to audit findings and follow-up on the implementation of audit recommendations.
Prepare balance sheet report/ageing analysis that reconciles all balance sheet items on monthly basis
Determines updated monthly project accruals and projections to support forecasting accuracy and program completion, as needed
Regularly reviews accounting transactions to ensure costs are allowable and reasonable
Serve as a resource person for non-finance staff on USG, JHU and Jhpiego rules and policy.
Preforms other projects related activities as assigned by the supervisor or by Jhpiego management

Required Qualifications

Degree in Accounting, Finance, Business Administration or its recognized equivalent
MBA in Accounting or professional qualification (CPA, ACCA or recognized equivalent) is required.
5-8 years relevant experience in finance or accounting.
Knowledge of institutional donors regulations, procedures and requirements a plus.
Strong presentation and communications skills, oral and written
Highly organized with keen attention to detail and ability to prioritize multiple responsibilities
Strong interpersonal, presentation and communications skills, oral and written
A team player with experience working in a multi-cultural environment.
Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
Be of high integrity and have a sense of confidentiality
Be willing to take on extra responsibilities in order to achieve the goals/objectives set by the organization.
Must be flexible and able to work independently and as part of a team.

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