Executive
Administrative Assistant (EAA)

Schedule: Full-time, Monday to Friday (Flexible
hours: 7–4, 8–5, or 9–6 EST)
Location:

About the
Role

The Executive
Administrative Assistant (EAA) will support NBT’s recruiting operations by
identifying qualified candidates, managing outreach campaigns, and coordinating
screening calls. This role combines recruitment support, administrative
duties, and light marketing tasks.

The EAA will
receive training in the insurance industry to better understand role
requirements and enhance candidate matching accuracy. High‑performing team
members may grow into a full-cycle recruiter position.

Primary
Responsibilities

Recruitment
Support

• Identify qualified candidates for
  active job orders
• Adjust and personalize pre-crafted
  email outreach campaigns
• Conduct outreach calls to schedule
  screening calls

Required
Skills & Qualifications

• Strong research and analytical
  skills
• Excellent organizational and
  detail-management abilities
• Problem-solving mindset with a
  proactive attitude
• Comfortable with repetitive tasks
  
• Confident making cold calls
  
• Strong written and verbal English
  communication (no thick accents)
• Ability to work independently and
  manage multiple tasks simultaneously
• 6 months–1 year of experience in
  recruiting or administrative support
• Experience handling high-volume
  communication (emails, calls, outreach)
• Familiarity with CRM systems or
  databases
• Exposure to sourcing, screening, or
  resume review is a plus
• Experience in professional or
  client-facing environments
• Tech savvy with strong
  administrative accuracy

Primary
Responsibilities

Recruitment
Support

• Identify qualified candidates for
  active job orders
• Adjust and personalize pre-crafted
  email outreach campaigns
• Conduct outreach calls to schedule
  screening calls

Administrative
Tasks

• Review call notes and prepare clear
  candidate summaries
• Update the database/CRM with
  accurate and detailed information
• Set reminders for 15‑day and 75‑day
  follow-ups
• Send satisfaction surveys at
  designated times

Marketing
& Operations Support

• Repost company content on social
  media platforms
• Update the website with current job
  openings
• Gather newsletter items for the
  marketing team

Primary
Responsibilities

Recruitment
Support

• Identify qualified candidates for
  active job orders
• Adjust and personalize pre-crafted
  email outreach campaigns
• Conduct outreach calls to schedule
  screening calls

Administrative
Tasks

• Review call notes and prepare clear
  candidate summaries
• Update the database/CRM with
  accurate and detailed information
• Set reminders for 15‑day and 75‑day
  follow-ups
• Send satisfaction surveys at
  designated times

Marketing
& Operations Support

• Repost company content on social
  media platforms
• Update the website with current job
  openings
• Gather newsletter items for the
  marketing team