Educational Qualifications

• Bachelor’s degree in clinical medicine or nursing or biomedical sciences or higher diploma in clinical medicine
  
• Master’s degree or postgraduate training is an added advantage
  
• Certification in project management (e.g., PMP, PRINCE2, or equivalent) is an advantage
  
• Valid professional license from a recognized Kenyan regulatory body (e.g., KMPDC, COC).
  

Relevant Experience

• Minimum of 3 years’ experience in research project coordination, preferably in health or biomedical research
  
• Experience working with multidisciplinary teams and supervising junior staff
  
• Working knowledge of research ethics, Good Clinical Practice (GCP), and institutional processes
  
• Experience in project tracking, reporting, and documentation.
  

Study Planning and Coordination

• Assist in developing and maintaining project plans, timelines, and milestones
  
• Coordinate pre-implementation activities, including site readiness, logistics, and documentation
  
• Facilitate stakeholder coordination across research teams, collaborators, vendors, and study sites
  
• Support preparation and tracking of ethics and regulatory submissions
  

Participant Recruitment and Retention

• Contribute to development and execution of recruitment and retention strategies
  
• Coordinate preparation and dissemination of recruitment materials
  
• Engage marketing and community outreach channels to support participant enrolment
  
• Monitor and analyse recruitment and retention data, recommending improvements
  
• Ensure compliance with ethical and regulatory standards
  

Study Implementation and Operational Oversight

• Coordinate day-to-day implementation of project activities in line with protocols and timelines
  
• Perform clinical procedures and support clinical management of research participants as required
  
• Monitor progress against milestones and escalate risks or delays
  
• Oversee resource utilization, including staff time, procurement, and logistics
  
• Track project expenditures in collaboration with finance
  

Team Supervision and Capacity Building

• Supervise and provide guidance to Research Associates, Research Assistants, and site staff
  
• Allocate tasks, monitor performance, and ensure accountability
  
• Lead onboarding and training on protocols, tools, and reporting requirements
  
• Promote a collaborative and high-performing team environment
  

Quality Assurance and Documentation

• Implement quality control procedures for data collection and project documentation Review reports and data outputs for completeness and accuracy
  
• Maintain organized, up-to-date, and audit-ready project records
  

Communication and Stakeholder Engagement

• Coordinate project communications, including meetings, reporting, and internal updates
  
• Prepare progress reports and dashboards
  
• Act as liaison between project teams, leadership, and external stakeholders
  

Study Close-Out and Learning

• Support completion of study close-out documentation and reconciliation of deliverables
  
• Assist in documenting lessons learned and best practices