KCA University
Administrative Assistant, Board of Postgraduate Studies
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• Kenya
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Industry (Administrative, clerical)
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Seniority (Administrative, clerical)
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KCA University
Education + 1 more
Description
Qualifications And Experience
- Bachelor’s degree in Business Administration, Management or a related field from a recognised/accredited institution.
- Prior experience working in an academic institution, particularly in a postgraduate education environment, is an added advantage.
- Ability to gather data, compile information, and prepare reports.
- Good working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to coordinate and organise meetings and/or special events.
- Ability to communicate effectively, both orally and in writing.
- Excellent interpersonal and communication skills.
- Ability to handle a diverse clientele
- Records maintenance skills.
- Knowledge of office management principles and procedures.
Responsibilities
- Assist with day-to-day office activities to ensure a productive, efficient office operation.
- Provide support activities for the unit such as answering calls, maintaining calendars, writing and preparing documentation, reviewing and controlling incoming and outgoing correspondence and following up on operational commitments.
- Assist in organising and facilitating meetings and special events, schedule and coordinate dates and times, venues, attendance, agendas, and facilities.
- Serve as a point of contact between the office and students.
- Provide information and solve problems when required.
- Assist in updating and maintaining the Board of postgraduate files, inventories, and records.
- Provide general support to visitors.
- Perform any other job-related duties as assigned.
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