Schedule

• Monday to Friday, 10:00 a.m. – 2:00 p.m. EST
  

• Part-time to start, with clear path to full-time within 1–3 months (based on performance).
  

Position Details

• Start Date: As soon as a suitable candidate is identified.
  

• Language Requirement: English
  

• Work Modality: 100% Remote.
  

• Experience Required: Minimum 1 year.
  

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support daily operations across a growing real estate and property management portfolio. This role is essential to maintaining efficient communication, organized systems, and consistent service quality for tenants, guests, and property owners.

The ideal candidate is proactive, tech-savvy, professional in communication, and capable of managing multiple tasks with accuracy and discretion.

Qualifications

• At least 1 year of experience in property management, real estate, or administrative support preferred.
  

• Strong written and verbal communication skills.
  

• High level of organization and attention to detail.
  

• Comfortable with digital tools (Google Workspace, property platforms, messaging apps).
  

• Ability to manage multiple tasks and meet deadlines.
  

• Professionalism, discretion, and reliability.
  

Preferred / Nice to Have

• Experience with Airbnb, Furnished Finder, Zillow, Buildium, DoorLoop, or similar platforms.
  

• Basic Canva skills for marketing materials.
  

• Familiarity with short-term or mid-term rental operations.
  

• Experience working remotely.
  

• Background in operations or process improvement.
  

• Long-term growth into Operations or Property Management leadership roles.
  

Key Responsibilities

• Tenant & Guest Communication: Respond to inquiries, send check-in/check-out instructions, and handle routine questions.
  

• Owner Support: Draft emails, assist with scheduling, maintain records, and support reporting.
  

• Listings Management: Create/update property listings (Airbnb, Zillow, Furnished Finder, etc.) and coordinate showings.
  

• Vendor Coordination: Schedule maintenance, track work orders, and follow up with vendors.
  

• Administrative Tasks: Organize digital files, maintain CRM systems, track rent payments, and send reminders.