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International Rescue Committee
Non-profit + 1 more
Description
Requirements
- University degree in Business Administration, Secretarial Studies, or related area of study
- At least 3 years relevant work experiences, with administrative tasks.
- Work experience in administrative support of a development program/project is an advantage.
- Demonstrates ability to work in teams, solve problems, prioritize workloads, meet deadlines, and work well under pressure is highly desired.
- Previous experience working with an international NGO in a cross-cultural setting, in administration sector.
- Proficient with computer technology and Microsoft Office applications including Microsoft Word, Excel, Power-point, Outlook.
- Strong oral and written communication skills.
- Strong organizational, interpersonal skills.
- Fluency in English is required.
Responsibilities
- Draft and follow up on office purchases and payment requests for PROTECT SRHR sector.
- Manage program/office supplies through receiving and making release orders.
- Support the Managers within the sectors to review PR tracking sheets shared by supply chain on weekly basis.
- Participate in the development of quarterly procurement plan for the sector.
- Act as a liaison between program, supply chain, finance and HR office on program requirement.
- Organize a filing system for important and confidential documents.
- Maintain a program calendar and schedule appointments
- Book and/or schedule meeting/training venues for PROTECT SRHR activities as required.
- Liaise with Managers within the sector to schedule in-house and external events.
- Work with the Managers to ensure staff submit their timesheets to HR in time.
- Ensure staff relevant information is shared with HR/Admin on a regular basis.
- Communicate any staff welfare concerns to the HR/Admin officer on a regular basis.
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