THE JOB

MINIMUM REQUIREMENTS

• Diploma in Business Administration, Secretarial Studies, Human Resource Management, or any business-related course.

• 5 years’ experience in a similar role.
  

• Computer literacy with knowledge of ERP and MS Office is essential.

• Good knowledge of HIT/ Sage 300 will be an added advantage

• Excellent communication, organizational, and interpersonal skills

• Good organising and planning skills
  

• Ability to work independently, prioritize tasks, and meet deadlines.

• Proven strong supervisory, administrative, and problem-solving skills.
  

• Coordinate all correspondence to/from the Director/ Chief Executive Officer and the Human Resource Director’s offices.
  

• Manage the Executive’s calendar, schedule meetings, and coordinate appointments.

• Maintain and update management staff personnel records and registers.

• Ensure an effective filling system in the department i.e both hard & soft.

• Prepare monthly and quarterly reports, including confidential reports for management staff and labour-related statistics for Human Resource metrics reports.

• Have the Human Resource Department and Head Office be audit-ready by ensuring audit requirements are complied with.
  

• Handle confidential information with the highest level of professionalism.

• Provide support for employee recruitment processes.
  

• Coordinate Human Resource Department monthly meetings.

• Coordinate and supervise the Company's guest house operations, e.g., guest house reservations, hotel bookings for the company’s visitors, etc.

• Supervise guesthouse procurement activities in liaison with the Guest House Supervisor.

• Oversee and enforce all the operations within the clubs to ensure quality, consistent, and efficient services to customer satisfaction.

• Responsible for printing letterheads, complementary slips, and business cards for the company.
  

• Coordinate travel arrangements, itineraries, and logistics in liaison with the Director/Chief Executive Officer.

• In liaison with other Personal Assistants, organise company events, i.e., merit awards, sports days, etc.

• Supervise company club operations, such as swimming pools and gym operations, and ensure safety standards are adhered to
  

APPLICATION PROCEDURE